State Exhibit Requirements: Find Your State
Marking conventions, e-filing systems, file size limits, and deadlines for every US state. Click the map below or search for your state to see the rules that apply to your case.
- Most US courts have plaintiffs mark exhibits with numbers and defendants mark exhibits with letters, but the controlling rule differs by state.
- California exhibit marking is governed by California Rules of Court 3.1110(c).
- Texas exhibit disclosure is governed by Texas Rules of Civil Procedure 194.
- New York pre-marking requirements come from 22 NYCRR 202.34, with county-specific variations layered on top.
- Georgia is the only state covered here with no separate letter sequence for defendants -- every exhibit gets a sequential number under Uniform Superior Court Rule 7.2.
- Published e-filing size limits range from 7 MB per document in Florida and New Jersey to 100 MB per document in New York; roughly 22 of the 51 jurisdictions covered publish no statewide per-document figure.
- "Marked for identification" means an exhibit has a number or letter assigned but has not yet been admitted into evidence; "received in evidence" means the court has formally admitted it.
- ExhibitPrep generates court-compliant exhibit stamps for all 50 states entirely in the browser, and files never leave the user's device.
Most Popular State Guides
Click any state above for detailed requirements and free PDF guide, or browse all 50 states below.
Click any state to view requirements. Highlighted states have free PDF guides available.
Free 50-State Quick Reference PDF
All marking conventions, e-filing systems, and deadlines in one printable document.
County-specific; most courts use Odyssey eFileCA through an approved electronic filing service provider (EFSP)
Varies by county and EFSP — confirm with the court limit
Colorado Courts E-Filing (formerly ICCES)
15 MB per document (150 MB per filing submission) limit
JEFS (Judiciary Electronic Filing System)
10 MB per document (and 10 MB per exhibit) limit
Idaho iCourt eFile (Odyssey File & Serve)
50 MB per PDF; larger documents must be split into parts under 50 MB each limit
Iowa EDMS (Electronic Document Management System)
20 MB per submission (District Court); 150 MB per submission (Appellate), with a 50 MB per-document cap limit
KYeCourts / KCOJ eFiling (Kentucky Court of Justice eFiling)
50 MB total per filing envelope (all documents in the envelope combined) limit
MDEC (Maryland Electronic Courts), via Odyssey File & Serve
25 MB per document limit
MiFile
Trial exhibits are not filed with the clerk (MCR 2.518(A)) — e-filing limits apply to pleadings, not exhibits limit
eFile and eServe (eFS) for filings; Minnesota Digital Exhibit System (MNDES) for hearing and trial exhibits
Not confirmed — check the filing portal limit
Montana Courts E-Filing (MTe-File)
Approximately 20 MB per document; split larger documents into multiple parts limit
Nebraska Judicial Branch eFiling
Not published — check the upload limit shown in the eFiling application limit
Odyssey File & Serve / eFileNV (district courts, including Clark County); eFlex for the appellate courts
Not confirmed — check the filing portal limit
Odyssey File & Serve (NH Judicial Branch e-filing)
Not confirmed — check the filing portal limit
Odyssey File & Serve (New Mexico Courts e-filing)
Not confirmed — check the filing portal limit
Odyssey File & Serve (North Dakota Courts e-filing)
Not confirmed — check the filing portal limit
County-run systems — no statewide e-filing portal for Courts of Common Pleas
Varies by county; no statewide limit limit
OSCN E-Filing Portal (transitioning to the OUCMS E-Filing Portal)
Not confirmed — check the filing portal limit
County-specific for the courts of common pleas; PACFile is the statewide appellate portal
Varies by county; no statewide limit confirmed limit
Rhode Island Judiciary Electronic Filing System (EFS) — Odyssey File & Serve
25 MB per filing (split larger filings into parts; video files not accepted) limit
South Carolina E-Filing (Tybera)
8 MB per document / 40 MB per submission limit
Odyssey File & Serve (South Dakota UJS File & Serve)
Not published by SD UJS — confirm with UJS eSupport limit
No statewide trial-court system — e-filing is adopted court by court under Tenn. Sup. Ct. R. 46; the appellate courts use TrueFiling
Varies by court; no statewide limit limit
Utah Courts eFiling (filed through certified electronic filing service providers; eFlex/Tybera is the primary provider)
7 MB per document / 15 MB per submission limit
VJEFS (Virginia Judiciary E-Filing System) for circuit courts; VACES (Virginia Appellate Courts Electronic System) for the Supreme Court of Virginia and Court of Appeals
VJEFS: 10 MB per PDF (circuit courts). VACES: 150 MB per PDF, up to 25 files per submission (appellate) limit
County-specific — no statewide system. King County uses the Clerk's eFiling, with Case Center for electronic trial exhibits; other counties use eFile & Serve or local systems
Varies by county — confirm with the clerk limit
West Virginia E-Filing (E-File), operated on File & ServeXpress and accessed through the Judiciary's CourtPLUS case management system for circuit and family courts
10 MB per document (split larger documents into numbered parts) limit
Filing in Federal Court?
Federal courts have their own exhibit requirements under FRCP and CM/ECF.
Court Exhibit Requirements by State
Detailed court exhibit requirements including marking conventions, exchange deadlines, and local rules for every state.
Specialty Courts
State Exhibit Requirements FAQ
What are exhibit stamping requirements?
Exhibit stamping requirements are court rules that govern how evidence exhibits must be marked for trial or filing. Most states require plaintiffs to use numbers (1, 2, 3) and defendants to use letters (A, B, C). Some states require specific prefixes like "P-" or "D-", and many have electronic filing rules that specify file formats, size limits, and naming conventions.
Do all states have the same exhibit marking rules?
No, exhibit marking rules vary significantly by state. For example, California follows CRC 3.1110(c) with numbers for plaintiffs and letters for defendants. Texas uses TRCP 194 guidelines. New York has county-specific variations. Federal courts follow FRCP and local rules. Always verify your jurisdiction's specific requirements before filing.
How do I find my state's e-filing requirements?
Each state has its own e-filing system with specific requirements. Common systems include Odyssey/Tyler platforms (used in Texas, California, Illinois, and others), NYSCEF (New York), and state-specific portals. Requirements typically include PDF format, per-file size limits that vary by state and change over time (confirm your court’s current limit before filing), exhibit numbering, and bookmark requirements. Select your state above to see detailed e-filing specifications.
What is the difference between marked for identification and received in evidence?
"Marked for identification" means an exhibit has been assigned a number or letter but not yet admitted as evidence. "Received in evidence" (or "admitted") means the court has accepted the exhibit as part of the official record. Many courts require exhibits to be pre-marked before trial, with official admission happening during proceedings.
Can I use ExhibitPrep for all 50 states?
Yes, ExhibitPrep includes templates compliant with all 50 states' exhibit marking conventions. The tool supports numbered exhibits (plaintiffs), lettered exhibits (defendants), and custom prefixes. All stamps are court-compliant and work with any state's e-filing system. Files are processed locally in your browser—your documents never leave your device.
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