- Va. Supreme Court Rule 4:1 (Va. Supreme Court Rule 4:1) (opens in a new tab)
Discovery scope and limits. Parties must disclose documents to be used at trial.
Source links open in a new tab.
Virginia Court Exhibit Requirements
Review this Virginia exhibit guidance alongside current court instructions and orders in your case. Citations support their stated claims and scope, not the entire page.
Choose your exhibit labels, prepare the set, and inspect the result before downloading. You can return to the saved job to make a change.
Opens the tool set up for Virginia — plaintiff: Numbers starting at 1; defendant: Letters starting at A.
- Confirm the labels, sequence, and placement for your matter.
- Check the receiving system’s file format and size instructions.
- Review case orders and applicable rules before setting a deadline.
- Open the finished PDF and check contents links, bookmarks, and page references.
Before you file
ExhibitPrep formats documents. It does not provide legal advice, submit filings, or determine whether evidence is admissible or a filing meets court requirements.
Some guidance has not been verified against current official sources. A citation supports only its stated claim and scope. Compare the finished PDF with current court instructions and orders in your case. Follow the filing review checklist.
Quick Reference
Updated 2026-07- Primary Rule
- Va. Sup. Ct. R. 1:18 (Pretrial Scheduling Order) and its Form 3 Uniform… (opens in a new tab)
- Size Limit
VJEFS (participating circuit courts): PDF documents up to 10 MB each Source (opens in a new tab)
- Plaintiff
Marking convention not fixed by statewide rule - confirm locally
- Defendant
Confirm defense exhibit marking with the court
- Deadline
Under the Uniform Pretrial Scheduling Order: exhibit and witness lists…
Source links open in a new tab.
Source citations apply to the statement beside them, not the whole page. Check current court instructions and your case orders before filing.
Applicable Rules & Citations
Primary Rule
Discovery scope and limits. Parties must disclose documents to be used at trial.
Formatting Requirements
Va. SCR 4:9
Request for production requirements. Documents must be produced as kept in usual course of business or organized by request.
E-Filing System
VJEFS in participating circuit courts: PDF only, up to 10 MB per document. Source (opens in a new tab)
Key Deadlines
Va. SCR 4:13
Under the Uniform Pretrial Scheduling Order: exhibit and witness lists exchanged and filed 15 days before trial; objections filed and delivered at least five days before trial or deemed waived absent leave of court.
Overview
Start with the sources cited beside each statement. Compare the court, proceeding, timing trigger, and exceptions with your matter. If the source does not cover your situation, check the relevant court instructions before relying on it.
Key principle: Always verify your specific court's local rules, as individual counties may have additional requirements beyond the statewide rules.
Virginia Exhibit Conventions
- VJEFS e-filing in participating circuit courts Source (opens in a new tab)
- VJEFS accepts PDF documents up to 10 MB each Source (opens in a new tab)
- Strong notice pleading requirements
- Business Docket in select courts
Virginia Exhibit Marking
Labels to Confirm
Plaintiff Exhibits
Marking convention not fixed by statewide rule - confirm locally
Defendant Exhibits
Confirm defense exhibit marking with the court
Check Local Court Rules
Individual courts within Virginia may have specific local rules regarding exhibit marking, numbering sequences, and formatting. Always verify with your specific court before filing.
Court-Specific Requirements
Fairfax County Circuit Court
Largest circuit. Has Business Docket for complex commercial cases. Strict pretrial scheduling.
Fairfax Local RulesArlington County Circuit Court
Business Docket available. Standard pretrial procedures with emphasis on settlement.
Arlington Local RulesVirginia County Guides
Check the Receiving System’s Instructions
File Format & Size
Document Specifications
- Confirm the permitted document format
- VJEFS (participating circuit courts): PDF documents up to 10 MB each Source (opens in a new tab)
- Check searchability in the final file
Best Practices
- Include bookmarks for multi-exhibit PDFs
- Check whether passwords or restrictions are permitted
- Clear, legible exhibit stamps
Review Before Filing
Check the Final File Size
Compare each finished PDF with the receiving system’s limit. Individual export separates source documents; it does not split or compress an oversized source document.
Missing or Illegible Exhibit Stamps
Inspect the pages you selected for stamping. Adjust placement if a stamp covers text or falls outside the visible page.
Incorrect Exhibit Numbering
Compare the prepared sequence with your intended labels. Return to the saved job to correct labels and review the revised output.
Late Exhibit Exchange
Check the timing and delivery instructions for your case. Preparing or downloading a PDF does not submit or serve it.
Need to adjust the output? Open your saved job, choose Make a change, and review the revised copy. Prepare and preview exhibits →
How ExhibitPrep Helps with Virginia Requirements
Time Savings
Apply the labels you choose across a set of documents and inspect the prepared pages.
Cost Effective
Preview the result before paying. Choose the access option that fits your work.
Prepared for Court Review
Prepare a combined PDF with contents and bookmarks, then check the actual output before filing.
Opens the tool set up for Virginia — plaintiff: Numbers starting at 1; defendant: Letters starting at A.
Take the Virginia Requirements With You
Save the Virginia preparation guide as a PDF for reference. Review its source citations and confirm the instructions that apply to your matter before relying on it.
Free Virginia Exhibit Guide
Enter your email to download
Use the guide as a preparation checklist
- Check the instructions for your assigned court.
- Confirm labels, deadlines, and delivery method.
- Review the finished files before submitting.
ExhibitPrep Configuration for Virginia Courts
Settings to Review
Stamp Format
Choose the labels and party designation that match the instructions for your matter. Review the sequence before preparing the set.
Position
Choose a position that keeps the document readable. Use drag-and-drop positioning to adjust if needed.
Export Format
Compare separate and combined output with the receiving instructions. Check the final file size, contents, and bookmarks in the downloaded copy.
Frequently Asked Questions
Where should I start when reviewing Virginia exhibit guidance?
Discovery scope and limits. Parties must disclose documents to be used at trial.
What electronic filing guidance should I review?
VJEFS in participating circuit courts: PDF only, up to 10 MB per document. Source (opens in a new tab)
How should I choose exhibit labels?
Compare your chosen labels with the instructions for your court, judge, and case. Review the sequence and placement in the finished PDF.
Where should I check the exchange deadline?
Under the Uniform Pretrial Scheduling Order: exhibit and witness lists exchanged and filed 15 days before trial; objections filed and delivered at least five days before trial or deemed waived absent leave of court.
Does choosing a template establish that my exhibits will be accepted?
No. ExhibitPrep formats documents; it does not submit filings or determine whether your evidence is admissible. Review the finished PDF before filing.
Prepare and Review Your Exhibit Set
Prepare labels, inspect the pages, and revise your saved job when needed. Preview your stamped exhibits before paying.
Opens the tool set up for Virginia — plaintiff: Numbers starting at 1; defendant: Letters starting at A.
Preview free · $4.99 to save this set
Related Court Guides
Exhibit Conventions Explained
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