E-Filing Exhibits: Complete FAQ Guide
Electronic filing has specific requirements for exhibit format, size, and organization. This guide covers common questions about preparing exhibits for e-filing across different court systems.
Looking for steps in ExhibitPrep?
The Help Center covers uploading files, setting labels, reviewing stamps, and downloading your documents.
Frequently Asked Questions
What PDF format is required for e-filing exhibits?
Use the format specified in the receiving court’s current e-filing instructions. Check whether it requires searchable text, PDF/A, bookmarks, or particular security settings. ExhibitPrep does not provide OCR or PDF/A certification. If conversion is needed, use an appropriate PDF tool and check the resulting pages again.
What are the file size limits for e-filed exhibits?
Look up the limit for the receiving court and filing portal. PACER directs users to the Court CM/ECF Lookup because federal court limits differ. Check both the per-file and total-submission limits. If your PDF is too large, use the court’s permitted approach to smaller files or volumes and preserve exhibit references.
How should I name exhibit files for e-filing?
Follow the court’s filename instructions. A short descriptive name such as Exhibit_01_Contract.pdf can help you identify the correct file. Before upload, check the extension is .pdf and the file opens. Do not submit the .exhibitprep project file or a ZIP unless the court specifically allows that format.
Do I need to include bookmarks in e-filed exhibits?
Check the applicable rule and local instructions. California rule 3.1110(f)(4), for example, addresses electronic exhibit bookmarks for motion papers and includes an exception for self-represented parties. When combining in ExhibitPrep, check the finished PDF’s contents and bookmarks and open several entries before filing.
Can I e-file exhibits separately or must they be combined?
Follow the court’s document-separation instructions. In ExhibitPrep, choose Combined PDF for one bundle or Separate PDFs for individual exhibits. Separate PDFs normally download in a ZIP; extract them before uploading individual PDFs to the court. Review the chosen output before confirming the download.
What if my e-filed exhibit is rejected?
Keep the rejection notice and locate the exact reason. For a size issue, check the permitted limit; for an unreadable file, reopen your saved PDF; for formatting or naming, compare against the portal instructions. Resolve deadline or resubmission questions with the court. Avoid paying again merely to troubleshoot an existing paid download.
Check the applicable rules
These references cover specific rules and jurisdictions. Check your court’s current local rules and case orders before filing.
Related FAQ Topics
Court Exhibit Requirements: FAQ by Jurisdiction
Different courts have different exhibit requirements. This guide answers common questions about federal vs state court rules, marking conventions, and filing deadlines. Always verify current local rules for your specific court.
Trial Binder Preparation: FAQ Guide
A well-organized trial binder helps readers find the right document. This guide answers common questions about creating professional exhibit binders, whether physical or digital.
Bates Stamping vs Exhibit Stamping: What's the Difference?
Bates numbering and exhibit stamping serve different purposes in litigation. Understanding when and how to use each is essential for proper document management. This guide clarifies the distinctions and best practices.
Prepare your exhibits in ExhibitPrep
Add your documents, choose exhibit labels, and review stamp placement before downloading.
Open ExhibitPrep