Professional Deposition Exhibit Preparation in 15 Minutes
Batch stamp 30+ witness documents, organize for testimony, and save $200 in paralegal time per deposition.
Prepare Your Deposition Exhibits - Try FreeThe Deposition Deadline Crunch
Your witness deposition is tomorrow at 10 AM. You have 35 documents to mark as exhibits. Your paralegal is out sick. You spend 2+ hours manually stamping, copying, and organizing exhibits.
ExhibitPrep automates the entire workflow: Upload 35 documents, batch stamp in 60 seconds, download organized set. Total time: 15 minutes.
Deposition Exhibit Workflow (7 Steps)
Gather Deposition Documents
Collect all documents you plan to show witness during testimony (contracts, emails, photos, records).
Upload to ExhibitPrep
Drag and drop PDFs, images, or office documents into ExhibitPrep.
Choose Sequential Labeling
Select auto-number (1, 2, 3) or auto-letter (A, B, C) for consistent deposition exhibit numbering.
Configure Professional Stamp
Pick Rectangle or Party-specific stamp style. Choose color scheme (Yellow for Plaintiff, Gray for Defendant).
Batch Stamp All Exhibits
Preview each exhibit, then stamp entire set in seconds.
Download as ZIP or Combined PDF
Download individual files for printing or combined PDF for digital distribution.
Print Multiple Copies
Print 4-6 sets: witness, attorney, court reporter, opposing counsel, your file, extras.
Time & Cost Savings
| Task | Manual Process | ExhibitPrep |
|---|---|---|
| Stamp 30 exhibits | 45 minutes | 2 minutes |
| Print 5 copies each | 30 minutes | 5 minutes |
| Organize & distribute | 45 minutes | 8 minutes |
| Total Time | 2 hours | 15 minutes |
| Cost @ $175/hr | $350 | $14.99 |
* Savings: 1 hour 45 minutes and $335 per deposition
Common Deposition Exhibit Sets
Employment Case (20-30 exhibits)
Wrongful termination, discrimination, wage & hour disputes
Employment contract, offer letter, emails, performance reviews, disciplinary records, termination letter, company handbook, pay stubs, time records
Personal Injury (15-25 exhibits)
Auto accidents, slip & fall, medical malpractice
Accident report, photos, medical records, bills, insurance correspondence, employment records, expert reports, witness statements
Contract Dispute (10-20 exhibits)
Breach of contract, construction defects, business disputes
Original contract, amendments, invoices, correspondence, change orders, payment records, demand letters, notice of breach
Expert Witness Deposition (30-50 exhibits)
Expert reports, supporting research, methodology documents
Expert report, CV, billing records, research articles, data sets, prior testimony, deposition outline, impeachment documents
Remote vs In-Person Deposition Exhibits
Remote Depositions (Zoom/WebEx)
- Email combined PDF to all parties 48 hours before
- Use screen-sharing to display exhibits during testimony
- Include bookmark navigation for easy reference
- Court reporter receives digital copy via email
In-Person Depositions
- Print 4-6 sets: witness, attorney, reporter, opposing counsel, file, extra
- Organize in binders or folders by exhibit number
- Include exhibit list for quick reference
- Bring extras for unexpected uses during questioning
Best Practices for Deposition Exhibits
Pre-mark 48 hours in advance
Give opposing counsel time to review, reduces objections during testimony
Use consistent color coding
Yellow stamps for Plaintiff exhibits, Gray for Defendant (helps everyone track whose exhibit is being shown)
Create exhibit list/index
Brief description of each exhibit for easy reference during questioning
Number sequentially without gaps
Even if you don't use all exhibits, don't skip numbers (causes confusion in transcript)
Keep digital and printed copies aligned
Ensure exhibit numbers match across all formats for transcript accuracy
Frequently Asked Questions
How many copies of deposition exhibits do I need?
Typically 4-6 copies: (1) Witness copy, (2) Your attorney copy, (3) Court reporter copy, (4) Opposing counsel copy, (5) Your file copy, (6) Extra copy for reference. For remote depositions, email a combined PDF to all participants before the deposition starts.
Should I use letters or numbers for deposition exhibit labels?
Both work. Common conventions: Plaintiff uses letters (A, B, C), Defendant uses numbers (1, 2, 3). For neutral witnesses, either is acceptable. Choose one system and use it consistently throughout the deposition. ExhibitPrep supports both auto-letter and auto-number labeling.
Digital vs printed deposition exhibits - which is better?
In-person depositions: Printed copies are standard and required for court reporter. Remote/Zoom depositions: Digital PDF distribution works well via screen-sharing. Best practice: Prepare both. Email combined PDF 48 hours before deposition, bring printed copies as backup. This ensures all participants can follow along regardless of format.
When should deposition exhibits be pre-marked?
Pre-mark exhibits at least 48 hours before deposition and provide copies to opposing counsel. This allows them to review exhibits and reduces objections during testimony. Some jurisdictions require pre-marking by local rule. Check your court's deposition procedures. Pre-marking prevents delays during witness examination.
Can I add exhibits during the deposition?
Yes, but it's disruptive and unprofessional. If witness mentions unexpected document, you can mark it on the spot, but you'll need to provide copies to all parties and the court reporter. Better practice: Anticipate all possible exhibits during prep and pre-mark a comprehensive set. Include potential impeachment documents even if you're unsure you'll use them.
How much paralegal time does ExhibitPrep save for depositions?
Manual deposition exhibit prep: 2+ hours for 30 exhibits (stamping, copying, organizing). ExhibitPrep: 15 minutes for same set. Time savings: 1 hour 45 minutes. Cost savings: $175-$300 in paralegal time per deposition at $100-$175/hour rates. For law firms handling 10+ depositions monthly, this adds up to significant annual savings.