West Virginia Court Exhibit Requirements
A comprehensive guide to preparing exhibits for West Virginia courts under W. Va. R. Civ. P. 16 (pretrial procedure / scheduling order), including e-filing specifications via West Virginia E-Filing (E-File) and formatting best practices.
Marking a 40-exhibit set by hand takes about 2 hours. ExhibitPrep stamps the whole set with W. Va. R. Civ. P. 16 (pretrial procedure / scheduling order)-compliant labels in minutes.
Opens the tool set up for West Virginia — plaintiff: Numbers starting at 1; defendant: Letters starting at A.
- West Virginia's primary exhibit rule is W. Va. R. Civ. P. 16 (pretrial procedure / scheduling order).
- Plaintiffs label exhibits with Commonly P-1, P-2....
- Defendants label exhibits with Commonly D-1, D-2....
- The West Virginia E-Filing (E-File) portal caps each document at 10 MB per document (split larger documents into numbered parts).
- Exhibit exchange deadline is Per the scheduling/pretrial order.
- Standard label position is the bottom-right corner of the first page; multi-page exhibits keep one number with per-page pagination ("Exhibit 1, p. 2 of 5").
- Bates numbering (page-level production identifiers) is independent of exhibit numbering and runs across the entire production.
Court rules and e-filing requirements change frequently. Verify current requirements with your local court clerk or official court website before filing. This content is for general reference only and does not constitute legal advice.
Quick Reference
Updated 2026-0710 MB per document (split larger documents into numbered parts)
Commonly P-1, P-2...
Commonly D-1, D-2...
Per the scheduling/pretrial order
These conventions reflect common practice but have not been independently verified with the court — confirm with your clerk before filing.
Applicable Rules & Citations
Primary Rule
Exhibit lists required per pre-trial order. Exchange deadline set by scheduling order.
Formatting Requirements
W. Va. R. Civ. P. 16
Sequential marking with party prefix. Pre-trial order requirements.
E-Filing System
West Virginia e-filing system. PDF format required. 10 MB per document — split larger documents into numbered parts.
Key Deadlines
Scheduling Orders
Exchange deadlines set by scheduling order. Varies by circuit.
Overview
West Virginia courts operate under W. Va. R. Civ. P. 16 (pretrial procedure / scheduling order) for exhibit requirements. Electronic filing is handled through West Virginia E-Filing (E-File) with a maximum file size of 10 MB per document (split larger documents into numbered parts). Exhibits must be exchanged Per the scheduling/pretrial order.
Key principle: Always verify your specific court's local rules, as individual counties may have additional requirements beyond the statewide rules.
West Virginia Exhibit Conventions
- 55 counties in 31 judicial circuits
- Kanawha County Business Court Program
- Energy and mineral rights litigation
- Scheduling order deadlines vary
- Business Court for commercial cases
West Virginia Exhibit Marking
Standard Marking Conventions
Plaintiff Exhibits
Commonly P-1, P-2...
Defendant Exhibits
Commonly D-1, D-2...
Check Local Court Rules
Individual courts within West Virginia may have specific local rules regarding exhibit marking, numbering sequences, and formatting. Always verify with your specific court before filing.
Court-Specific Requirements
Kanawha County (Charleston)
State capital - largest county. Business Court Program. Complex commercial cases.
Kanawha County Local RulesWest Virginia E-Filing (E-File) E-Filing Requirements
File Format & Size
Document Specifications
- PDF format required for all filings
- 10 MB per document (split larger documents into numbered parts) maximum per file
- Text-searchable PDFs recommended
Best Practices
- Include bookmarks for multi-exhibit PDFs
- No password protection
- Clear, legible exhibit stamps
Common Rejection Reasons
File Size Exceeds 10 MB per document (split larger documents into numbered parts) Limit
Solution: Split large exhibits into parts. Label clearly (e.g., "Exhibit 5, Part 1 of 3"). ExhibitPrep exports individual files to manage size limits.
Missing or Illegible Exhibit Stamps
Solution: Use consistent, clearly visible exhibit stamps on every page. ExhibitPrep places stamps in the same position on every page automatically.
Incorrect Exhibit Numbering
Solution: Verify plaintiff exhibits use Commonly P-1, P-2... and defendant exhibits use Commonly D-1, D-2.... ExhibitPrep auto-numbers exhibits sequentially.
Late Exhibit Exchange
Solution: West Virginia requires exchange Per the scheduling/pretrial order. Plan ahead and prepare exhibits early to avoid last-minute issues.
The first three rejections are formatting problems ExhibitPrep prevents automatically. Stamp West Virginia E-Filing (E-File)-ready exhibits now →
How ExhibitPrep Helps with West Virginia Requirements
Time Savings
Stamp 50 exhibits in 5 minutes vs. 2+ hours applying stickers manually.
Cost Effective
$14.99 Day Pass vs. $100+/hr paralegal time. Stamp unlimited exhibits for one low price.
Court Compliant
West Virginia court-ready formatting. Export with bookmarks for organized filings.
Opens the tool set up for West Virginia — plaintiff: Numbers starting at 1; defendant: Letters starting at A.
Take the West Virginia Requirements With You
Get the complete West Virginia exhibit guide as a PDF — W. Va. R. Civ. P. 16 (pretrial procedure / scheduling order) marking conventions, West Virginia E-Filing (E-File) file limits, and exchange deadlines, ready to share with your paralegal.
Free West Virginia Exhibit Guide
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Every year, West Virginia courts reject exhibits for:
- Wrong marking convention
- Missing electronic bookmarks
- Non-compliant file formats
This guide prevents those mistakes.
ExhibitPrep Configuration for West Virginia Courts
Recommended Settings
Stamp Format
Use "Exhibit [number]" for plaintiffs or "Exhibit [letter]" for defendants. Include party designation if required by local rules.
Position
Bottom-right corner is standard. Ensure stamps don't obscure document content. Use drag-and-drop positioning to adjust if needed.
Export Format
Combined PDF with bookmarks for court filings. Keep files under 10 MB per document (split larger documents into numbered parts). Individual files for discovery productions or large exhibit sets.
Frequently Asked Questions
What are the exhibit requirements for West Virginia courts?
West Virginia courts require exhibits to follow W. Va. R. Civ. P. 16 (pretrial procedure / scheduling order). Exhibit lists required per pre-trial order. Exchange deadline set by scheduling order.
What does W. Va. R. Civ. P. 16 say?
W. Va. R. Civ. P. 16: Exhibit lists required per pre-trial order. Exchange deadline set by scheduling order. The full text is available on the court's official rules page.
What e-filing system does West Virginia use?
West Virginia uses West Virginia E-Filing (E-File) for electronic filings. West Virginia e-filing system. PDF format required. 10 MB per document — split larger documents into numbered parts.
How should plaintiff and defendant exhibits be marked in West Virginia?
In West Virginia, plaintiffs typically use Commonly P-1, P-2... while defendants use Commonly D-1, D-2.... Check local court rules for specific requirements.
What are the exhibit exchange deadlines in West Virginia?
West Virginia requires exhibit exchange Per the scheduling/pretrial order. Exchange deadlines set by scheduling order. Varies by circuit.
Are electronically stamped exhibits accepted in West Virginia?
Yes, West Virginia courts accept electronic exhibit stamps that are clearly legible and consistently formatted. ExhibitPrep creates court-ready stamps accepted throughout West Virginia.
What is the maximum file size for West Virginia e-filing?
West Virginia's e-filing system (West Virginia E-Filing (E-File)) accepts files up to 10 MB per document (split larger documents into numbered parts). For larger exhibits, split into multiple parts with clear labeling.
Prepare West Virginia Court Exhibits in Minutes
ExhibitPrep makes it easy to create professional, court-compliant exhibits for West Virginia filings. Preview your stamped exhibits before paying.
Opens the tool set up for West Virginia — plaintiff: Numbers starting at 1; defendant: Letters starting at A.
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Related Court Guides
Exhibit Conventions Explained
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