West Virginia Court Exhibit Requirements
A comprehensive guide to preparing exhibits for West Virginia courts under W. Va. R. Civ. P. 16, including e-filing specifications via WV E-Filing and formatting best practices.
- West Virginia's primary exhibit rule is W. Va. R. Civ. P. 16.
- Plaintiffs label exhibits with P-1, P-2, P-3....
- Defendants label exhibits with D-1, D-2, D-3....
- The WV E-Filing portal caps each document at 10 MB.
- Exhibit exchange deadline is Per scheduling order.
- Standard label position is the bottom-right corner of the first page; multi-page exhibits keep one number with per-page pagination ("Exhibit 1, p. 2 of 5").
- Bates numbering (page-level production identifiers) is independent of exhibit numbering and runs across the entire production.
Quick Reference
Updated 2026-01-3110 MB
P-1, P-2, P-3...
D-1, D-2, D-3...
Per scheduling order
Applicable Rules & Citations
Primary Rule
Exhibit lists required per pre-trial order. Exchange deadline set by scheduling order.
Formatting Requirements
W. Va. R. Civ. P. 16
Sequential marking with party prefix. Pre-trial order requirements.
Key Deadlines
Scheduling Orders
Exchange deadlines set by scheduling order. Varies by circuit.
Overview
West Virginia courts operate under W. Va. R. Civ. P. 16 for exhibit requirements. Electronic filing is handled through WV E-Filing with a maximum file size of 10 MB. Exhibits must be exchanged Per scheduling order.
Key principle: Always verify your specific court's local rules, as individual counties may have additional requirements beyond the statewide rules.
West Virginia Exhibit Conventions
- 55 counties in 31 judicial circuits
- Kanawha County Business Court Program
- Energy and mineral rights litigation
- Scheduling order deadlines vary
- Business Court for commercial cases
West Virginia Exhibit Marking
Standard Marking Conventions
Plaintiff Exhibits
P-1, P-2, P-3...
Defendant Exhibits
D-1, D-2, D-3...
Check Local Court Rules
Individual courts within West Virginia may have specific local rules regarding exhibit marking, numbering sequences, and formatting. Always verify with your specific court before filing.
Court-Specific Requirements
Kanawha County (Charleston)
State capital - largest county. Business Court Program. Complex commercial cases.
Kanawha County Local RulesWV E-Filing E-Filing Requirements
File Format & Size
Document Specifications
- PDF format required for all filings
- 10 MB maximum per file
- Text-searchable PDFs recommended
Best Practices
- Include bookmarks for multi-exhibit PDFs
- No password protection
- Clear, legible exhibit stamps
Common Rejection Reasons
File Size Exceeds 10 MB Limit
Solution: Split large exhibits into parts. Label clearly (e.g., "Exhibit 5, Part 1 of 3"). ExhibitPrep exports individual files to manage size limits.
Missing or Illegible Exhibit Stamps
Solution: Use consistent, clearly visible exhibit stamps on every page. ExhibitPrep places stamps in the same position on every page automatically.
Incorrect Exhibit Numbering
Solution: Verify plaintiff exhibits use P-1, P-2, P-3... and defendant exhibits use D-1, D-2, D-3.... ExhibitPrep auto-numbers exhibits sequentially.
Late Exhibit Exchange
Solution: West Virginia requires exchange Per scheduling order. Plan ahead and prepare exhibits early to avoid last-minute issues.
How ExhibitPrep Helps with West Virginia Requirements
Time Savings
Stamp 50 exhibits in 5 minutes vs. 2+ hours applying stickers manually.
Cost Effective
$14.99 Day Pass vs. $100+/hr paralegal time. Stamp unlimited exhibits for one low price.
Court Compliant
West Virginia court-ready formatting. Export with bookmarks for organized filings.
ExhibitPrep Configuration for West Virginia Courts
Recommended Settings
Stamp Format
Use "Exhibit [number]" for plaintiffs or "Exhibit [letter]" for defendants. Include party designation if required by local rules.
Position
Bottom-right corner is standard. Ensure stamps don't obscure document content. Use drag-and-drop positioning to adjust if needed.
Export Format
Combined PDF with bookmarks for court filings. Keep files under 10 MB. Individual files for discovery productions or large exhibit sets.
Frequently Asked Questions
What are the exhibit requirements for West Virginia courts?
West Virginia courts require exhibits to follow W. Va. R. Civ. P. 16. Exhibit lists required per pre-trial order. Exchange deadline set by scheduling order.
What e-filing system does West Virginia use?
West Virginia uses WV E-Filing for electronic filings. West Virginia e-filing system. PDF format required. 25 MB per document.
How should plaintiff and defendant exhibits be marked in West Virginia?
In West Virginia, plaintiffs typically use P-1, P-2, P-3... while defendants use D-1, D-2, D-3.... Check local court rules for specific requirements.
What are the exhibit exchange deadlines in West Virginia?
West Virginia requires exhibit exchange Per scheduling order. Exchange deadlines set by scheduling order. Varies by circuit.
Are electronically stamped exhibits accepted in West Virginia?
Yes, West Virginia courts accept electronic exhibit stamps that are clearly legible and consistently formatted. ExhibitPrep creates court-ready stamps accepted throughout West Virginia.
What is the maximum file size for West Virginia e-filing?
West Virginia's e-filing system (WV E-Filing) accepts files up to 10 MB. For larger exhibits, split into multiple parts with clear labeling.
Prepare West Virginia Court Exhibits in Minutes
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