Don't Let Your Pennsylvania Exhibits Get Rejected
Get the complete Pennsylvania exhibit requirements checklist. Know exactly what Pa.R.C.P. 212.2 (pre-trial statement content, including the exhibit list), with Pa.R.C.P. 212.1 for timing requires before your filing deadline.
- Exhibit exchange deadlines in Pennsylvania are set at 60 days (plaintiff), 90 days (defendant) after trial notice.
- Exhibit practice in Pennsylvania centers on the Pennsylvania Courts of Common Pleas.
- Pennsylvania's e-filing file-size limit: varies by county; no statewide limit confirmed.
- Philadelphia: Strictest: All PDF pages must be exactly 8.5 inches wide.
- Allegheny County: Plaintiffs use Arabic numerals (1, 2, 3), defendants use letters (A, B, C).
- Pennsylvania's exhibit procedure is governed by Pa.R.C.P. 212.2.
- A common Pennsylvania exhibit-filing mistake: exceeding Philadelphia's 5 MB per file limit.
Free Pennsylvania Exhibit Guide
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Every year, Pennsylvania courts reject exhibits for:
- Wrong marking convention
- Missing electronic bookmarks
- Non-compliant file formats
This guide prevents those mistakes.
Quick Reference
These conventions reflect common practice but have not been independently verified with the court — confirm with your clerk before filing.
Ready to stamp your exhibits now?
ExhibitPrep automatically applies Pennsylvania-compliant stamps per Pa.R.C.P. 212.2 (pre-trial statement content, including the exhibit list), with Pa.R.C.P. 212.1 for timing. Preview free—pay only when you download.
Note: This guide provides general information, not legal advice. Court rules change, and local variations exist. Always verify current requirements with the specific court where you are filing.
Two Ways to Prepare Pennsylvania Exhibits
Manual Stamping
- •2+ hours for 50 documents
- •Error-prone labeling
- •No batch processing
- •Hope you followed Pa.R.C.P. 212.2 (pre-trial statement content, including the exhibit list), with Pa.R.C.P. 212.1 for timing
With ExhibitPrep
- •15 minutes for 50 documents
- •Pennsylvania-compliant templates
- •One-click batch stamping
- •Follows Pa.R.C.P. 212.2 (pre-trial statement content, including the exhibit list), with Pa.R.C.P. 212.1 for timing automatically
About Pennsylvania Exhibit Requirements
Pennsylvania courts operate through PACFile with significant county-level variations across 67 counties. Philadelphia has the strictest requirements with a 5 MB per file limit. A critical distinction: PACFile electronic copies do NOT constitute original exhibits for evidentiary purposes - plan accordingly for trial.
Court rules and e-filing requirements change frequently. Verify current requirements with your local court clerk or official court website before filing. This content is for general reference only and does not constitute legal advice.
What's in the Guide
- PACFile mandatory e-filing — 10 MB limit is smaller than most states
- Philadelphia Commerce Court — business cases have separate rules
- Arabic numerals/letters marking — plaintiffs use 1, 2, 3; defendants use A, B, C
- Pre-trial memorandum required — must include complete exhibit list
- Allegheny County variations — Pittsburgh rules differ from Philadelphia
- Business records authentication — specific foundation requirements
- Complex litigation procedures — multi-track case management
- Exhibit exchange protocols — deadlines vary by county
County-Specific Rules Covered
Philadelphia
- • STRICTEST: All PDF pages must be EXACTLY 8.5 inches wide
- • Files NO LARGER than 5 MB each
Allegheny County
- • Plaintiffs use Arabic numerals (1, 2, 3), defendants use letters (A, B, C)
- • Tabbed exhibit binders required
Pro Tips Included
- •Philadelphia has a 5 MB limit - split large exhibits into multiple files
- •Remember: PACFile copies are NOT evidentiary originals - bring physical exhibits to trial
- •Use exhibit separator pages in Philadelphia instead of protruding tabs
- •File large exhibits via traditional methods within 7 days of e-filing
Common Mistakes to Avoid
- 1.Assuming PACFile copies serve as originals for evidence (they do not)
- 2.Exceeding Philadelphia's 5 MB per file limit
- 3.Using tabs instead of separator pages in Philadelphia (causes scanning errors)
- 4.Not listing exhibits in pre-trial statement (results in preclusion)
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Pennsylvania Exhibit FAQs
What exhibit marking system do Pennsylvania courts require?
Pennsylvania courts generally mark plaintiff exhibits with Arabic numerals (1, 2, 3...) and defendant exhibits with letters (A, B, C...) under Pa.R.C.P. 212.2. Allegheny County follows this same numerals/letters convention under its Local Rule 205.2(a). Always confirm the marking format required by your specific county before trial.
Is e-filing mandatory in Pennsylvania courts?
Yes, Pennsylvania requires mandatory e-filing through PACFile. Note that Pennsylvania has a smaller file size limit of size limits vary — confirm with the court, which is lower than most other states.
What is Philadelphia Commerce Court?
Philadelphia Commerce Court handles complex business disputes and commercial litigation. It has specialized rules and procedures that differ from regular civil court. Check if your case qualifies for Commerce Court assignment.
What is the exhibit exchange deadline in Pennsylvania?
Exhibit exchange deadlines vary by local rule and are often specified in pre-trial orders. Philadelphia has specific deadlines for Commerce Court cases. Always check your pre-trial memorandum requirements for exact deadlines.
See It in Action
Watch how ExhibitPrep stamps exhibits for Pennsylvania courts in under 30 seconds.
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Nearby Jurisdictions
Practicing in multiple states? Check requirements for neighboring jurisdictions.