- Rule 4:25-7(b) and Appendix XXIII (N.J. Ct. R. 4:25-7(b)) (opens in a new tab)
All exhibits premarked for identification and briefly described. Parties must confer to determine if exhibits can be admitted by agreement.
Source links open in a new tab.
New Jersey Court Exhibit Requirements
Review New Jersey exhibit requirements under Rule 4:25-7(b) for Superior Court, eCourts filing, and track-based discovery periods in New Jersey.
Use consistent labels throughout the exhibit set. ExhibitPrep applies the labels you choose; compare them with the case order before filing.
Opens the tool set up for New Jersey — plaintiff: Prefix: "P-", Numbers starting at 1; defendant: Prefix: "D-", Letters starting at A.
Official instructions: eCourts, JEDS, and New Jersey court rules. JEDS is not a channel for evidence or discovery uploads.
- Appendix XXIII requires exhibits to be offered in a party's case in chief to be premarked for identification and briefly described.
- P-1 and D-A are examples; confirm the required designations with the court.
- Confirm joint-exhibit designations and any docket-number requirement with the assigned judge.
- Check the eCourts instructions for the case type; Rule 1:4-4 addresses affidavits, not portal file limits.
- Check searchability requirements and perform OCR separately when required for scans.
- Track-based discovery: Track I = 150 days, Track II = 300 days, Tracks III and IV = 450 days.
- Review initial-trial-date exchange timing and any waiver under Rule 4:25-7; check objections separately.
- Keep multi-page exhibit identities consistent; identify split parts as the receiving court permits.
Before preparing: Check Rule 4:25-7(b), Appendix XXIII, and the case order for exchange timing and required exhibit identification.
Quick Reference
Updated 2026-07- Primary Rule
- N.J. Ct. R. 4:25-7(b) (opens in a new tab)
- E-Filing
- eCourts (opens in a new tab)
- Size Limit
7 MB per eCourts attachment (eCourts FAQ) Source (opens in a new tab)
- Plaintiff
Premarked for identification (Appendix XXIII) Source (opens in a new tab)
- Defendant
Premarked for identification (Appendix XXIII) Source (opens in a new tab)
- Deadline
Seven days before the initial trial date, unless waived in writing Source (opens in a new tab)
Source links open in a new tab.
Source citations apply to the statement beside them, not the whole page. Check current court instructions and your case orders before filing.
Applicable Rules & Citations
Primary Rule
Rule 4:25-7(b) & Appendix XXIII - exhibits to be offered in the case in chief premarked for identification, with parties conferring on exhibit admission by agreement before trial.
Formatting
Rule 1:4-9 - Paper size and format of filed papers. Pleadings and other papers, excluding documentary exhibits, are letter size (approximately 8.5 x 11 inches) and legible.
E-Filing
Current eCourts instructions — confirm the service, case type, accepted formats, and displayed file limit.
Deadlines
Check initial-trial-date exchange obligations and the case order. Do not assume every objection has the same deadline.
Choose the Court’s Exhibit Designations
Examples, Subject to the Case Order
Use the assigned court’s instructions. The following are examples you can customize:
Plaintiff Exhibits
P-1, P-2, P-3...
Sequential numbers
Defendant Exhibits
D-A, D-B, D-C...
Sequential letters
File Format
- Check the receiving service’s accepted formats
- Confirm searchability; OCR scans separately if required
- Confirm the current limit for this service and case type
- Check PDF requirements in the eCourts instructions
Exhibit Labeling
- Plaintiff: use the designation the court directs
- Defendant: use the marking the court directs.
- Joint exhibits: use the designation the court directs
- Include docket information as the court directs
Track-Based Discovery Deadlines
New Jersey uses track-based case management. Your case track determines discovery end date, so check the case track and case orders for exhibit disclosure timing.
Track I
150
days discovery
Track II
300
days discovery
Track III
450
days discovery
Track IV
450
days discovery
Key Timeline Requirements
- Expert reports: Check the applicable discovery rules and case order
- Exhibit exchange: Check initial-trial-date timing and any permitted waiver
- Exhibit objections: Check the applicable motion, objection, and trial instructions
eCourts E-Filing Requirements
Check eCourts Filing Rules
Use the filing service authorized for your case and filing type. eCourts, JEDS, and evidence submission have different purposes; verify the current Judiciary instructions.
Document Specifications
- Format: Check accepted formats in the filing instructions
- Size: Confirm the current limit for this service and case type
- OCR: Perform separately when searchable scans are required
- Naming: confirm the file-naming convention in the eCourts instructions
Major New Jersey Vicinages
Essex Vicinage (Newark)
Vicinage caseloads differ; check the vicinage's notices. Ask the court whether a specialized case track applies, with case management as the court directs. Exhibits must be premarked for identification under Appendix XXIII.
Bergen Vicinage (Hackensack)
Major suburban court with significant civil and family caseload. Standard exhibit exchange per Rule 4:25-7(b) seven days before the initial trial date.
Middlesex Vicinage (New Brunswick)
Central New Jersey court handling substantial commercial, personal injury, and pharmaceutical litigation. Check individual case management orders.
Hudson Vicinage (Jersey City)
High-volume urban court with diverse caseload. Check the eCourts instructions and Appendix XXIII exhibit premarking requirements.
How ExhibitPrep Helps with New Jersey Requirements
Time Savings
Stamp 50 exhibits in 5 minutes vs. 2+ hours manually with NJ's unique marking system
Cost Effective
$14.99 Day Pass vs. $100+/hr paralegal time for manual exhibit preparation
NJ Compliance
Consistent exhibit labels; review finished files against the receiving court’s instructions
Opens the tool set up for New Jersey — plaintiff: Prefix: "P-", Numbers starting at 1; defendant: Prefix: "D-", Letters starting at A.
Common New Jersey Rejection Reasons
File Exceeds the Receiving Service’s Limit
Check the limit shown for the filing type. If division is permitted, label each part clearly and update cross-references.
Non-Searchable PDFs
Check the actual filing instructions for searchability. Run OCR separately when required, then inspect the result.
Wrong Marking Convention
A preset may differ from the case order. Confirm exhibit designations before stamping rather than assuming a statewide defendant-letter rule.
Late Exchange
Failure to exchange and submit the required pretrial information may result in sanctions as determined by the trial judge. Calendar carefully.
ExhibitPrep helps apply consistent labels. Review the final files and resolve searchability, size, and filing requirements separately. Prepare and review exhibits →
Take the NJ Requirements With You
Get the complete New Jersey exhibit guide as a PDF — Rule 4:25-7(b) pretrial exchange, eCourts filing notes, track-based discovery periods, and county-specific notes, ready to share with your paralegal.
Free New Jersey Exhibit Guide
Enter your email to download
Use the guide as a preparation checklist
- Check the instructions for your assigned court.
- Confirm labels, deadlines, and delivery method.
- Review the finished files before submitting.
ExhibitPrep covers all 50 states with state-specific templates, including New Jersey. The same output prepared for filing review, no installation, your files never leave your browser.
Before you file
ExhibitPrep formats documents. It does not provide legal advice, submit filings, or determine whether evidence is admissible or a filing meets court requirements.
Some guidance has not been verified against current official sources. A citation supports only its stated claim and scope. Compare the finished PDF with current court instructions and orders in your case. Follow the filing review checklist.
Frequently Asked Questions
What does New Jersey Rule 4:25-7(b) require for exhibits?
Rule 4:25-7(b) and Appendix XXIII address pretrial information exchange, including identification and brief descriptions of proposed exhibits. Review their scope, the initial-trial-date timing, any permitted waiver, and the case order before setting deadlines.
What is the New Jersey eCourts file size limit?
Each eCourts attachment is limited to 7 MB; check the limit shown when filing.
How are exhibits numbered in New Jersey courts?
Appendix XXIII requires exhibits to be premarked for identification; confirm the designations with the assigned judge or clerk.
What are New Jersey track-based discovery deadlines?
Check the assigned discovery track, current discovery end date, and case orders. Expert-report and exhibit-exchange obligations are separate; do not derive either deadline from a generic track summary.
Where should I label exhibits in New Jersey courts?
Use the placement and identification required by the court. Put a label in clear space where it does not obscure the document, and confirm whether labels are required on each page. Include a docket number only where appropriate under the court instructions.
What is the Essex County trial court exhibit procedure?
Review the assigned judge’s trial instructions and the applicable New Jersey pretrial exchange rules. Confirm exhibit delivery, proposed designations, and objection deadlines with the case order; do not treat another vicinage or case as controlling.
How do I label multi-page exhibits in New Jersey?
Keep the exhibit identity clear across its pages. If a filing must be divided, use clearly identified parts as the receiving court permits, then update the exhibit list and citations. Existing PDF text remains searchable; scans need OCR separately.
Ready to Prepare New Jersey Court Exhibits?
Add consistent exhibit labels and inspect the finished PDFs. Scans need OCR separately; filing requirements depend on the receiving service.
Opens the tool set up for New Jersey — plaintiff: Prefix: "P-", Numbers starting at 1; defendant: Prefix: "D-", Letters starting at A.
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