Maine Court Exhibit Requirements
A comprehensive guide to preparing exhibits for Maine courts under M.R. Civ. P. 16 (Pretrial Procedure in the Superior Court), including e-filing specifications via eFileMaine and formatting best practices.
Marking a 40-exhibit set by hand takes about 2 hours. ExhibitPrep stamps the whole set with M.R. Civ. P. 16 (Pretrial Procedure in the Superior Court)-compliant labels in minutes.
Opens the tool set up for Maine — plaintiff: Numbers starting at 1; defendant: Letters starting at A.
- Maine's primary exhibit rule is M.R. Civ. P. 16 (Pretrial Procedure in the Superior Court).
- Plaintiffs label exhibits with Commonly P-1, P-2....
- Defendants label exhibits with Commonly D-1, D-2....
- The eFileMaine portal caps each document at Not published — confirm with eFiling support.
- Exhibit exchange deadline is Per the court's pretrial/scheduling order.
- Standard label position is the bottom-right corner of the first page; multi-page exhibits keep one number with per-page pagination ("Exhibit 1, p. 2 of 5").
- Bates numbering (page-level production identifiers) is independent of exhibit numbering and runs across the entire production.
Court rules and e-filing requirements change frequently. Verify current requirements with your local court clerk or official court website before filing. This content is for general reference only and does not constitute legal advice.
Quick Reference
Updated 2026-07Not published — confirm with eFiling support
Commonly P-1, P-2...
Commonly D-1, D-2...
Per the court's pretrial/scheduling order
These conventions reflect common practice but have not been independently verified with the court — confirm with your clerk before filing.
Applicable Rules & Citations
Primary Rule
Exhibit lists required in pre-trial memorandum. Exchange deadline per scheduling order.
Formatting Requirements
M.R. Civ. P. 16
Exhibits are commonly marked P-1, P-2 / D-1, D-2, but the rule prescribes no format — the court's pretrial order controls.
E-Filing System
Statewide e-filing system. PDF format required. No per-document size limit is published — confirm with eFiling support.
Key Deadlines
Scheduling Orders
Exchange deadlines set by scheduling order. Varies by county.
Overview
Maine courts operate under M.R. Civ. P. 16 (Pretrial Procedure in the Superior Court) for exhibit requirements. Electronic filing is handled through eFileMaine with a maximum file size of Not published — confirm with eFiling support. Exhibits must be exchanged Per the court's pretrial/scheduling order.
Key principle: Always verify your specific court's local rules, as individual counties may have additional requirements beyond the statewide rules.
Maine Exhibit Conventions
- 16 counties statewide
- eFileMaine statewide e-filing
- Cumberland County Business Litigation Docket
- Maritime cases in coastal counties
- Scheduling order deadlines vary
Maine Exhibit Marking
Standard Marking Conventions
Plaintiff Exhibits
Commonly P-1, P-2...
Defendant Exhibits
Commonly D-1, D-2...
Check Local Court Rules
Individual courts within Maine may have specific local rules regarding exhibit marking, numbering sequences, and formatting. Always verify with your specific court before filing.
Court-Specific Requirements
Cumberland County (Portland)
Largest county. Business Litigation Docket. Maritime cases.
Cumberland County Local RuleseFileMaine E-Filing Requirements
File Format & Size
Document Specifications
- PDF format required for all filings
- Not published — confirm with eFiling support maximum per file
- Text-searchable PDFs recommended
Best Practices
- Include bookmarks for multi-exhibit PDFs
- No password protection
- Clear, legible exhibit stamps
Common Rejection Reasons
File Size Exceeds Not published — confirm with eFiling support Limit
Solution: Split large exhibits into parts. Label clearly (e.g., "Exhibit 5, Part 1 of 3"). ExhibitPrep exports individual files to manage size limits.
Missing or Illegible Exhibit Stamps
Solution: Use consistent, clearly visible exhibit stamps on every page. ExhibitPrep places stamps in the same position on every page automatically.
Incorrect Exhibit Numbering
Solution: Verify plaintiff exhibits use Commonly P-1, P-2... and defendant exhibits use Commonly D-1, D-2.... ExhibitPrep auto-numbers exhibits sequentially.
Late Exhibit Exchange
Solution: Maine requires exchange Per the court's pretrial/scheduling order. Plan ahead and prepare exhibits early to avoid last-minute issues.
The first three rejections are formatting problems ExhibitPrep prevents automatically. Stamp eFileMaine-ready exhibits now →
How ExhibitPrep Helps with Maine Requirements
Time Savings
Stamp 50 exhibits in 5 minutes vs. 2+ hours applying stickers manually.
Cost Effective
$14.99 Day Pass vs. $100+/hr paralegal time. Stamp unlimited exhibits for one low price.
Court Compliant
Maine court-ready formatting. Export with bookmarks for organized filings.
Opens the tool set up for Maine — plaintiff: Numbers starting at 1; defendant: Letters starting at A.
Take the Maine Requirements With You
Get the complete Maine exhibit guide as a PDF — M.R. Civ. P. 16 (Pretrial Procedure in the Superior Court) marking conventions, eFileMaine file limits, and exchange deadlines, ready to share with your paralegal.
Free Maine Exhibit Guide
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Every year, Maine courts reject exhibits for:
- Wrong marking convention
- Missing electronic bookmarks
- Non-compliant file formats
This guide prevents those mistakes.
ExhibitPrep Configuration for Maine Courts
Recommended Settings
Stamp Format
Use "Exhibit [number]" for plaintiffs or "Exhibit [letter]" for defendants. Include party designation if required by local rules.
Position
Bottom-right corner is standard. Ensure stamps don't obscure document content. Use drag-and-drop positioning to adjust if needed.
Export Format
Combined PDF with bookmarks for court filings. Keep files under Not published — confirm with eFiling support. Individual files for discovery productions or large exhibit sets.
Frequently Asked Questions
What are the exhibit requirements for Maine courts?
Maine courts require exhibits to follow M.R. Civ. P. 16 (Pretrial Procedure in the Superior Court). Exhibit lists required in pre-trial memorandum. Exchange deadline per scheduling order.
What does M.R. Civ. P. 16 say?
M.R. Civ. P. 16: Exhibit lists required in pre-trial memorandum. Exchange deadline per scheduling order. The full text is available on the court's official rules page.
What e-filing system does Maine use?
Maine uses eFileMaine for electronic filings. Statewide e-filing system. PDF format required. No per-document size limit is published — confirm with eFiling support.
How should plaintiff and defendant exhibits be marked in Maine?
In Maine, plaintiffs typically use Commonly P-1, P-2... while defendants use Commonly D-1, D-2.... Check local court rules for specific requirements.
What are the exhibit exchange deadlines in Maine?
Maine requires exhibit exchange Per the court's pretrial/scheduling order. Exchange deadlines set by scheduling order. Varies by county.
Are electronically stamped exhibits accepted in Maine?
Yes, Maine courts accept electronic exhibit stamps that are clearly legible and consistently formatted. ExhibitPrep creates court-ready stamps accepted throughout Maine.
What is the maximum file size for Maine e-filing?
Maine does not publish a single statewide per-document limit: Not published — confirm with eFiling support. For larger exhibits, split into multiple parts with clear labeling.
Prepare Maine Court Exhibits in Minutes
ExhibitPrep makes it easy to create professional, court-compliant exhibits for Maine filings. Preview your stamped exhibits before paying.
Opens the tool set up for Maine — plaintiff: Numbers starting at 1; defendant: Letters starting at A.
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Related Court Guides
Exhibit Conventions Explained
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