Don't Let Your Florida Exhibits Get Rejected
Get the complete Florida exhibit requirements checklist. Know exactly what Florida Rule of General Practice and Judicial Administration 2.520 (Documents) requires before your filing deadline.
- Rule 2.520(a)(4) requires a 3-inch by 3-inch blank space at the top right of the first page for documents that will be recorded in the official records.
- Rule 2.520(b) and (d)(1) require electronic documents and their attached exhibits to comply with the Florida Courts Technology Standards.
- 50 MB total per trial-court submission; appellate limits differ
Free Florida Exhibit Guide
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Use the guide as a preparation checklist
- Check the instructions for your assigned court.
- Confirm labels, deadlines, and delivery method.
- Review the finished files before submitting.
Quick Reference
Source citations apply to the statement beside them, not the whole page. Check current court instructions and your case orders before filing.
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Try It FreeExhibitPrep formats documents; it does not provide legal advice or filing approval. Some guidance remains unverified. Citations support only their stated claims and scope. Review the finished files against current court instructions and case orders before filing.
Two Ways to Prepare Florida Exhibits
Manual Stamping
- •Place each label individually
- •Keep a separate exhibit list
- •Check numbering across files
- •Review instructions and finished files
With ExhibitPrep
- •Apply chosen labels across a batch
- •Create a contents page and bookmarks
- •Review stamps before saving
- •Revise and compare saved copies
About Florida Exhibit Requirements
Choose the filing or trial-delivery procedure first. Use the source notes below to distinguish documents you create, existing attachments, and copies prepared for the judge or witness.
Before you file
ExhibitPrep formats documents. It does not provide legal advice, submit filings, or determine whether evidence is admissible or a filing meets court requirements.
Some guidance has not been verified against current official sources. A citation supports only its stated claim and scope. Compare the finished PDF with current court instructions and orders in your case. Follow the filing review checklist.
What's in the Guide
- Separate paper filings from trial exhibit sets
- Check the exhibit exception before resizing source documents
- Review the total submission size and the Portal filename standard
- Use the assigned judge’s labels and delivery instructions
County-Specific Rules Covered
Miami-Dade (11th Circuit)
- • Miami-Dade Circuit Civil, Judge Diaz (CA 30): Zoom trial exhibits must be uploaded to the e-portal and filed in the clerk docket at least five business days before trial. Source (opens in a new tab)
- • For in-person trials before Judge Diaz (CA 30), do not file exhibits; bring hard copies pre-marked for identification and submit them on the first day of trial. Source (opens in a new tab)
Hillsborough (13th Circuit)
- • Hillsborough Circuit Civil exhibit-list instructions require numeric exhibit lists matching the exhibit labels. Source (opens in a new tab)
- • The posted Hillsborough Circuit Civil Nash trial-exhibit memo recommends Avery 5963 or a similar size for self-adhesive white labels. Source (opens in a new tab)
Broward (17th Circuit)
- • Broward Clerk evidence procedures require alphabetic pre-marking with court-provided color-coded labels: green for defense, pink for state or plaintiff, gold for joint, and blue for court exhibits. Source (opens in a new tab)
- • Broward Clerk evidence procedures require a sequentially numbered exhibit list on the first day of the hearing or trial; identification letters and admitted-evidence numbers are separate label fields. Source (opens in a new tab)
Pro Tips Included
- •Write down the exhibit designation, label position and delivery method from the order for your case.
- •For a court filing, separate the document you prepared from the existing materials attached as exhibits before checking formatting.
- •Before converting a PDF, check the receiving court’s instructions; inspect searchability, signatures and appearance again after conversion.
- •Calculate the total size of the trial-court submission, including every attached file.
Common Mistakes to Avoid
- 1.Applying a paper-filing checklist to a trial notebook without reading the assigned judge’s instructions
- 2.Changing the size of an existing exhibit without considering the exhibit exception
- 3.Checking only one file instead of the total submission size
- 4.Assuming an exhibit stamp also converts or validates PDF/A
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Florida Exhibit FAQs
Does the paper-document rule determine how I bind trial exhibits?
Identify which copy you are preparing, then read the assigned judge’s trial-exhibit instructions alongside the paper-filing rule. Use the specifically scoped county examples below for their stated proceedings only.
Must every attachment be resized to letter size?
Rule 2.520(d)(2) permits an exhibit or attachment submitted for filing with a paper document to remain in its original size.
How should I check the Portal filename limit?
The Portal-linked Document Binary File Name Standards limit filenames to 110 bytes including spaces, count each space as 3 bytes, and list prohibited characters and filename endings.
See It in Action
A video walkthrough of ExhibitPrep stamping exhibits for Florida courts.
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Ready to Stamp Your Florida Exhibits?
ExhibitPrep creates professional stamps for common Florida exhibit-marking conventions. Review the exact output against current local and case-specific requirements. Preview free—purchase when you're ready to save.
Nearby Jurisdictions
Practicing in multiple states? Check requirements for neighboring jurisdictions.