Exhibit Stamp
A label or marking applied to documentary evidence to identify it during legal proceedings. Typically includes the exhibit number or letter, party designation, and sometimes the case name.
What You Need to Know
An exhibit stamp provides a visible identifier for a document. The wording and fields depend on the instructions for the matter. Match the label to the exhibit list and keep it readable without covering source text; a stamp alone does not authenticate evidence or establish that it was admitted.
Put this into practice
Use the step-by-step help to prepare and check your files. Definitions explain the terms; the rules and orders for your matter determine what is required.
Choose labels and a stamp templateRelevant Practice Areas
Frequently Asked Questions
What information must an exhibit stamp include?
Use the exhibit labels required by your court’s local rules and case order. Some courts use letters for one party and numbers for another; others use numbers or assigned ranges for every party. Confirm the scheme before labeling the set.
Can I create exhibit stamps digitally?
Digital PDF labels are commonly used in electronic workflows. The required label content and filing format depend on the court and case, so verify the exported PDF against the applicable rules and order before filing.
Do plaintiffs and defendants use different exhibit numbering?
Use the exhibit labels required by your court’s local rules and case order. Some courts use letters for one party and numbers for another; others use numbers or assigned ranges for every party. Confirm the scheme before labeling the set.
When It's Used
Identifies an exhibit so the document and exhibit list can be matched
Example
"A document marked as "Plaintiff's Exhibit 1" with a stamp showing the case number and filing date."
References to check
Related Terms
Bates Numbering
A method of indexing legal documents by placing unique, sequential numbers on each page. Originally created by the Bates Automatic Numbering Machine.
Exhibit Label
The identifier assigned to a piece of evidence, typically following court-specific naming conventions (e.g., plaintiff uses numbers 1-999, defendant uses letters A-ZZZ).
Exhibit Marking
The process of applying identification labels to evidence before trial or deposition. Includes physical stamps, digital overlays, or adhesive labels.
Need to Stamp Your Exhibits?
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