Don't Let Your New York Exhibits Get Rejected
Get the complete New York exhibit requirements checklist. Know exactly what 22 NYCRR 202.34 requires before your filing deadline.
Free New York Exhibit Guide
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Every year, New York courts reject exhibits for:
- Wrong marking convention
- Missing electronic bookmarks
- Non-compliant file formats
This guide prevents those mistakes.
Quick Reference
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ExhibitPrep automatically applies New York-compliant stamps per 22 NYCRR 202.34. Preview free—pay only when you download.
Note: This guide provides general information, not legal advice. Court rules change, and local variations exist. Always verify current requirements with the specific court where you are filing.
Two Ways to Prepare New York Exhibits
Manual Stamping
- •2+ hours for 50 documents
- •Error-prone labeling
- •No batch processing
- •Hope you followed 22 NYCRR 202.34
With ExhibitPrep
- •15 minutes for 50 documents
- •New York-compliant templates
- •One-click batch stamping
- •Follows 22 NYCRR 202.34 automatically
About New York Exhibit Requirements
New York courts are known for their individual judge rule variations. Each judge in NYC and many upstate courts has specific preferences and requirements that may differ significantly from general state rules. This guide covers CPLR statewide requirements and highlights the importance of checking individual part rules before any court appearance.
What's in the Guide
- Individual judge rules — check part rules or risk rejection
- NYSCEF mandatory e-filing — required for most civil cases
- NYC-specific requirements — varies by borough
- Commercial Division procedures — strict compliance required
- Westchester County variations — suburban court rules
- Nassau/Suffolk differences — Long Island specific
- Upstate court variations — less formal but still specific
- Business records authentication — CPLR 4518 requirements
County-Specific Rules Covered
Manhattan (Commercial Division)
- • Strictest requirements under 22 NYCRR § 202.70 Rule 28
- • Counsel must pre-mark ALL exhibits and identify objections with specificity
Kings County (Brooklyn)
- • Clerks may REJECT papers without protruding exhibit tabs
- • Trial exhibits not retrieved within 30 days of verdict will be disposed
Nassau County
- • Each e-filed exhibit must be a SEPARATE NYSCEF document with label
- • Paper exhibits clearly tabbed, single-sided, no mini-scripts
Pro Tips Included
- •Take advantage of the 100 MB file limit - largest in the country
- •Always use PDF/A format to avoid rejection
- •For Commercial Division cases, include both bookmarks AND hyperlinks in memoranda
- •Check individual judge's part rules before your court date
Common Mistakes to Avoid
- 1.Not using PDF/A specification (causes rejection)
- 2.Missing protruding tabs in Kings County
- 3.Grouping multiple exhibits under one NYSCEF document in Nassau County
- 4.Emailing video exhibits instead of mailing physical copies
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New York Exhibit FAQs
What exhibit marking system do New York courts require?
New York courts generally use numbers (1, 2, 3...) for plaintiff exhibits and letters (A, B, C...) for defendant exhibits. However, individual judges may have specific preferences, so always check the part rules for your assigned judge.
Is e-filing mandatory in New York courts?
Yes, NYSCEF (New York State Courts Electronic Filing) is mandatory for most civil cases. The file size limit is 25 MB per document. Check nyscef.courts.state.ny.us for current requirements and participating courts.
Why are individual judge rules so important in New York?
New York courts are known for significant variations in individual judge preferences. Each judge may have specific requirements for exhibit exchange deadlines, formatting, and presentation. Always check your assigned judge's part rules before appearing.
How do I authenticate business records in New York?
Under CPLR 4518, business records can be authenticated with a certification from the custodian of records. The certification must establish that the records were made in the regular course of business, at or near the time of the event, and that it was the regular practice to make such records.
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Nearby Jurisdictions
Practicing in multiple states? Check requirements for neighboring jurisdictions.