Real Estate Exhibits in Pennsylvania
Complete guide to preparing real estate exhibits that comply with Pennsylvania court requirements. Learn the correct labeling conventions, exchange deadlines, and e-filing procedures.
- Pennsylvania's primary rule governing exhibit preparation is Pa. R.C.P. 4003.5.
- Plaintiffs in Pennsylvania label exhibits with Numbers (P-1, P-2, P-3...).
- Defendants in Pennsylvania label exhibits with Numbers with D prefix (D-1, D-2, D-3...).
- Pennsylvania courts require electronic exhibits to be filed through PACFile.
- Exhibits must be exchanged with opposing counsel 20 days before trial (Pa. R.C.P. 4003.5) under Pa. R.C.P. 4003.5.
- Common real estate exhibits in Pennsylvania include purchase agreements, title documents, property surveys.
- ExhibitPrep applies Pennsylvania exhibit stamps entirely in the browser, so real estate case files never leave the user's computer.
Pennsylvania Exhibit Requirements at a Glance
| Plaintiff Exhibits | Numbers (P-1, P-2, P-3...) |
| Defendant Exhibits | Numbers with D prefix (D-1, D-2, D-3...) |
| Exchange Deadline | 20 days before trial (Pa. R.C.P. 4003.5) |
| Primary Rule | Pa. R.C.P. 4003.5 |
| E-Filing System | PACFile |
Common Real Estate Exhibits
Purchase Agreements
Contracts, addenda, counteroffers, and closing documents. For Pennsylvania e-filing on PACFile, keep each file under 5 MB per file in Philadelphia; 500 MB total on PACFile statewide.
Title Documents
Deeds, title reports, title insurance policies
Property Surveys
Boundary surveys, plat maps, site plans
Inspection Reports
Home inspection, pest inspection, environmental reports
Disclosure Documents
Seller disclosures, HOA documents, CC&Rs
Appraisals
Property valuations, comparable sales data
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Pennsylvania-Specific Considerations
- Philadelphia caps individual e-filed exhibits at 5 MB, far tighter than PACFile's statewide 500 MB total, so long scanned records often need to be split.
- Real Estate exhibits filed through PACFile must stay under 5 MB per file in Philadelphia; 500 MB total on PACFile statewide.
- Plaintiffs in Pennsylvania mark exhibits with Numbers (P-1, P-2, P-3...); defendants use Numbers with D prefix (D-1, D-2, D-3...).
- Exchange your real estate exhibit list 20 days before trial (Pa. R.C.P. 4003.5), and confirm any county-level variations with the clerk before trial.
How to Prepare Your Exhibits
Gather Your Documents
Collect all documents relevant to your real estate case. This typically includes purchase agreements, title documents, property surveys, and other supporting evidence.
Convert to PDF
Convert all documents to PDF format. Pennsylvania courts require electronic exhibits to be filed via PACFile. Scan paper documents at 300 DPI.
Apply Exhibit Labels
Use ExhibitPrep to add Pennsylvania-compliant exhibit stamps. Plaintiffs use Numbers (P-1, P-2, P-3...), defendants use Numbers with D prefix (D-1, D-2, D-3...).
Exchange with Opposing Counsel
Exchange your exhibit list and copies with opposing counsel 20 days before trial (Pa. R.C.P. 4003.5) per Pa. R.C.P. 4003.5.
Save Hours on Exhibit Preparation
ExhibitPrep stamps all your real estate exhibits in minutes, not hours. Upload your documents, select the correct Pennsylvania template, and download court-ready exhibits.
Frequently Asked Questions
How should I label real estate exhibits in Pennsylvania?
Use Numbers (P-1, P-2, P-3...) for plaintiff exhibits and Numbers with D prefix (D-1, D-2, D-3...) for defense exhibits, per Pa. R.C.P. 4003.5. Philadelphia caps individual e-filed exhibits at 5 MB, far tighter than PACFile's statewide 500 MB total, so long scanned records often need to be split. ExhibitPrep's Real Estate templates apply the right prefix automatically, so you're not re-deriving the local convention on every filing.
When do I have to exchange real estate exhibits in Pennsylvania?
Pennsylvania sets the exhibit exchange window at 20 days before trial (Pa. R.C.P. 4003.5), though the exact date can shift with your assigned judge's scheduling order. Confirm the deadline in your case's pretrial order before you start stamping, then batch-process the full real estate production in one ExhibitPrep session once it's locked in.
What e-filing system handles real estate exhibits in Pennsylvania?
Pennsylvania runs electronic filing through PACFile, which caps individual uploads at 5 MB per file in Philadelphia; 500 MB total on PACFile statewide. Export each exhibit as a text-searchable PDF, and split any long purchase agreements into separate files before uploading so a single scanned record doesn't blow past the cap.
What exhibits come up most in a Pennsylvania real estate case?
Real Estate matters in Pennsylvania typically turn on purchase agreements, title documents, property surveys, plus whatever case-specific records the dispute calls for. Philadelphia caps individual e-filed exhibits at 5 MB, far tighter than PACFile's statewide 500 MB total, so long scanned records often need to be split. Stamp them all inside ExhibitPrep using the matching plaintiff or defense template, so every exhibit in the production carries a consistent, court-compliant mark before it goes to opposing counsel.
Can I stamp a large real estate production for Pennsylvania courts?
Yes. The Day Pass ($14.99) gives you unlimited stamping for 24 hours, which covers hundreds of exhibits in a single real estate case. Processing runs entirely in your browser, so your Pennsylvania case files never leave your computer. That matters here because PACFile's 5 MB per file in Philadelphia; 500 MB total on PACFile statewide cap often forces a large production into dozens of separate uploads.
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