- Washington exhibit marking and exchange rule (CR 16) (CR 16)
Governs exhibit marking, exchange deadlines, and disclosure for real estate cases in Washington courts.
Real Estate Exhibits in Washington
Your boundary dispute is set for trial. The purchase agreement and its addenda, the title report, two surveys, the inspection report and condition photographs need exhibit labels, and the plats have to stay readable at full size.
Complete guide to preparing real estate exhibits that comply with Washington court requirements. Learn the correct labeling conventions, exchange deadlines, and e-filing procedures.
- Washington's primary rule governing exhibit preparation is CR 16.
- Plaintiffs in Washington label exhibits with Numbers (1, 2, 3...).
- Defendants in Washington label exhibits with Numbers with prefix (D-1, D-2...).
- Washington courts require electronic exhibits to be filed through Check filing and exhibit delivery with your court.
- Exhibits must be exchanged with opposing counsel 14 days before trial (CR 16) under CR 16.
- Common real estate exhibits in Washington include purchase agreements, title documents, property surveys.
- ExhibitPrep applies Washington exhibit stamps entirely in the browser, so real estate case files never leave the user's computer.
What goes wrong with real estate exhibits, and how it is handled
What goes wrongA stamp across a plat or a legal description makes the exhibit harder to read.
How ExhibitPrep handles itDrag the stamp anywhere on the page or choose a preset; the preview shows the page you will download, so the stamp can be kept clear of signatures, figures and existing page numbers.
What goes wrongCondition photographs are JPG files from a phone.
How ExhibitPrep handles itPDFs are stamped directly; PNG, JPG, GIF, WebP, BMP, TIFF images become PDF pages first, so photographs and screenshots take a label in the same sequence as everything else.
What goes wrongThe closing file is a dozen documents that belong together as one binder.
How ExhibitPrep handles itCombining produces one PDF in exhibit order, with an optional table of contents and clickable bookmarks; each contents entry lists the exhibit label, its title when you add one, and the page it starts on.
What goes wrongSurveys and plats are larger pages than the rest of the set.
How ExhibitPrep handles itSet the stamp size once for the set, make it readable without covering document content, and check mixed page sizes in the finished preview.
Essential tools for real estate exhibits
Stamp exhibits
29 templates, with labels in the convention your court uses — 50 states and federal
How it worksBatch stamping
Sequential labels across the whole set — 1, 2, 3 or A, B, C — from the starting value you choose
How it worksCombine with a table of contents
One PDF in exhibit order, with an optional table of contents and clickable bookmarks
How it worksWashington Exhibit Requirements at a Glance
| Plaintiff Exhibits | Numbers (1, 2, 3...) |
| Defendant Exhibits | Numbers with prefix (D-1, D-2...) |
| Exchange Deadline | 14 days before trial (CR 16) |
| Primary Rule | CR 16 |
| E-Filing System | Check filing and exhibit delivery with your court |
Common Real Estate Exhibits
Purchase Agreements
Contracts, addenda, counteroffers, and closing documents. For Washington e-filing on Check filing and exhibit delivery with your court, confirm the current file-size cap (Confirm the limit for the intended delivery system) before uploading.
Title Documents
Deeds, title reports, title insurance policies
Property Surveys
Boundary surveys, plat maps, site plans
Inspection Reports
Home inspection, pest inspection, environmental reports
Disclosure Documents
Seller disclosures, HOA documents, CC&Rs
Appraisals
Property valuations, comparable sales data
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Washington-Specific Considerations
- Washington's Evidence Rule 904 admits documents without live testimony if opposing counsel gets 30 days' notice and doesn't object within 14 days.
- Real Estate exhibits filed through Check filing and exhibit delivery with your court must stay within the court's file-size cap (Confirm the limit for the intended delivery system).
- Plaintiffs in Washington mark exhibits with Numbers (1, 2, 3...); defendants use Numbers with prefix (D-1, D-2...).
- Exchange your real estate exhibit list 14 days before trial (CR 16), and confirm any county-level variations with the clerk before trial.
How to Prepare Your Exhibits
Gather Your Documents
Collect all documents relevant to your real estate case. This typically includes purchase agreements, title documents, property surveys, and other supporting evidence.
Convert to PDF
Convert all documents to PDF format. Washington courts require electronic exhibits to be filed via Check filing and exhibit delivery with your court. Scan paper documents at 300 DPI.
Apply Exhibit Labels
Use ExhibitPrep to add exhibit stamps for Washington filing review. Plaintiffs commonly use Numbers (1, 2, 3...), while defendants commonly use Numbers with prefix (D-1, D-2...); verify the governing rules.
Exchange with Opposing Counsel
Exchange your exhibit list and copies with opposing counsel 14 days before trial (CR 16) per CR 16.
Save Hours on Exhibit Preparation
ExhibitPrep stamps all your real estate exhibits in minutes, not hours. Upload your documents, select the correct Washington template, and download court-ready exhibits.
Frequently Asked Questions
How should I label real estate exhibits in Washington?
Use Numbers (1, 2, 3...) for plaintiff exhibits and Numbers with prefix (D-1, D-2...) for defense exhibits, per CR 16. Washington's Evidence Rule 904 admits documents without live testimony if opposing counsel gets 30 days' notice and doesn't object within 14 days. ExhibitPrep's Real Estate templates apply the right prefix automatically, so you're not re-deriving the local convention on every filing.
When do I have to exchange real estate exhibits in Washington?
Washington sets the exhibit exchange window at 14 days before trial (CR 16), though the exact date can shift with your assigned judge's scheduling order. Confirm the deadline in your case's pretrial order before you start stamping, then batch-process the full real estate production in one ExhibitPrep session once it's locked in.
What e-filing system handles real estate exhibits in Washington?
Washington runs electronic filing through Check filing and exhibit delivery with your court. Check the current upload cap before filing (Confirm the limit for the intended delivery system), export each exhibit as a text-searchable PDF, and split any long purchase agreements into separate files so a single scanned record doesn't blow past the limit.
What exhibits come up most in a Washington real estate case?
Real Estate matters in Washington typically turn on purchase agreements, title documents, property surveys, plus whatever case-specific records the dispute calls for. Washington's Evidence Rule 904 admits documents without live testimony if opposing counsel gets 30 days' notice and doesn't object within 14 days. Stamp them all inside ExhibitPrep using the matching plaintiff or defense template, so every exhibit in the production carries a consistent, consistent exhibit mark before it goes to opposing counsel.
Can I stamp a large real estate production for Washington courts?
Yes. The Day Pass ($14.99) gives you unlimited stamping for 24 hours, which covers hundreds of exhibits in a single real estate case. Processing runs entirely in your browser, so your Washington case files never leave your computer. That matters here because e-filing upload caps (Confirm the limit for the intended delivery system) often force a large production into multiple separate uploads.
Related Resources
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ExhibitPrep formats documents; it does not provide legal advice or filing approval. Some guidance remains unverified. Citations support only their stated claims and scope. Review the finished files against current court instructions and case orders before filing. Check requirements and the finished PDF before filing.