- Washington exhibit marking and exchange rule (CR 16) (CR 16)
Governs exhibit marking, exchange deadlines, and disclosure for employment law cases in Washington courts.
Employment Law Exhibits in Washington
A wrongful-termination claim, and the record is mostly email. The personnel file, two years of performance reviews, the handbook, the HR complaint and the comparator records all need exhibit labels for your position statement, and the same set will come back when you take the deposition.
Complete guide to preparing employment law exhibits that comply with Washington court requirements. Learn the correct labeling conventions, exchange deadlines, and e-filing procedures.
- Washington's primary rule governing exhibit preparation is CR 16.
- Plaintiffs in Washington label exhibits with Numbers (1, 2, 3...).
- Defendants in Washington label exhibits with Numbers with prefix (D-1, D-2...).
- Washington courts require electronic exhibits to be filed through Check filing and exhibit delivery with your court.
- Exhibits must be exchanged with opposing counsel 14 days before trial (CR 16) under CR 16.
- Common employment law exhibits in Washington include employment records, personnel files, communications.
- ExhibitPrep applies Washington exhibit stamps entirely in the browser, so employment law case files never leave the user's computer.
What goes wrong with employment law exhibits, and how it is handled
What goes wrongAn email production runs to hundreds of pages, and each message or thread needs its own label.
How ExhibitPrep handles itBatch stamping applies sequential labels across the whole set — 1, 2, 3 or A, B, C — from the starting value you choose, in the document order you set.
What goes wrongThe handbook and the personnel file are long, and page references are needed inside each exhibit.
How ExhibitPrep handles itTurn on Number every page of each exhibit and the stamp itself carries the page number — Exhibit 1 on the first page, then Exhibit 1-2, Exhibit 1-3 to the last page — with a hyphen or a period, previewed page by page and read back from every page before the file is delivered.
What goes wrongThe agency submission wants one PDF, in order, with an index.
How ExhibitPrep handles itCombining produces one PDF in exhibit order, with an optional table of contents and clickable bookmarks; each contents entry lists the exhibit label, its title when you add one, and the page it starts on.
What goes wrongThe decisive exchange is a text or chat thread, produced as an RSMF export, that has to be marked as one exhibit without losing who said what and when.
How ExhibitPrep handles itPhone screenshots become PDF pages like any image; an RSMF message export from a collection or review tool renders to a transcript instead — every message with its time, sender and account identifier, deleted and edited messages marked, the export's hash on the first page — and is then stamped in the same sequence as everything else.
Essential tools for employment law exhibits
Batch stamping
Sequential labels across the whole set — 1, 2, 3 or A, B, C — from the starting value you choose
How it worksBates numbering
Page numbers with the prefix, starting number and zero padding you set — ABC-001 onward
How it worksCombine with a table of contents
One PDF in exhibit order, with an optional table of contents and clickable bookmarks
How it worksWashington Exhibit Requirements at a Glance
| Plaintiff Exhibits | Numbers (1, 2, 3...) |
| Defendant Exhibits | Numbers with prefix (D-1, D-2...) |
| Exchange Deadline | 14 days before trial (CR 16) |
| Primary Rule | CR 16 |
| E-Filing System | Check filing and exhibit delivery with your court |
Common Employment Law Exhibits
Employment Records
Offer letters, contracts, employee handbooks. For Washington e-filing on Check filing and exhibit delivery with your court, confirm the current file-size cap (Confirm the limit for the intended delivery system) before uploading.
Personnel Files
Performance reviews, disciplinary records, termination docs
Communications
Emails, text messages, internal memos
Payroll Records
Pay stubs, wage statements, benefits documentation
Complaints/Grievances
HR complaints, EEOC charges, internal investigations
Comparative Evidence
Records showing treatment of similarly situated employees
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Washington-Specific Considerations
- Washington's Evidence Rule 904 admits documents without live testimony if opposing counsel gets 30 days' notice and doesn't object within 14 days.
- Employment Law exhibits filed through Check filing and exhibit delivery with your court must stay within the court's file-size cap (Confirm the limit for the intended delivery system).
- Plaintiffs in Washington mark exhibits with Numbers (1, 2, 3...); defendants use Numbers with prefix (D-1, D-2...).
- Exchange your employment law exhibit list 14 days before trial (CR 16), and confirm any county-level variations with the clerk before trial.
How to Prepare Your Exhibits
Gather Your Documents
Collect all documents relevant to your employment law case. This typically includes employment records, personnel files, communications, and other supporting evidence.
Convert to PDF
Convert all documents to PDF format. Washington courts require electronic exhibits to be filed via Check filing and exhibit delivery with your court. Scan paper documents at 300 DPI.
Apply Exhibit Labels
Use ExhibitPrep to add exhibit stamps for Washington filing review. Plaintiffs commonly use Numbers (1, 2, 3...), while defendants commonly use Numbers with prefix (D-1, D-2...); verify the governing rules.
Exchange with Opposing Counsel
Exchange your exhibit list and copies with opposing counsel 14 days before trial (CR 16) per CR 16.
Save Hours on Exhibit Preparation
ExhibitPrep stamps all your employment law exhibits in minutes, not hours. Upload your documents, select the correct Washington template, and download court-ready exhibits.
Frequently Asked Questions
How should I label employment law exhibits in Washington?
Use Numbers (1, 2, 3...) for plaintiff exhibits and Numbers with prefix (D-1, D-2...) for defense exhibits, per CR 16. Washington's Evidence Rule 904 admits documents without live testimony if opposing counsel gets 30 days' notice and doesn't object within 14 days. ExhibitPrep's Employment Law templates apply the right prefix automatically, so you're not re-deriving the local convention on every filing.
When do I have to exchange employment law exhibits in Washington?
Washington sets the exhibit exchange window at 14 days before trial (CR 16), though the exact date can shift with your assigned judge's scheduling order. Confirm the deadline in your case's pretrial order before you start stamping, then batch-process the full employment law production in one ExhibitPrep session once it's locked in.
What e-filing system handles employment law exhibits in Washington?
Washington runs electronic filing through Check filing and exhibit delivery with your court. Check the current upload cap before filing (Confirm the limit for the intended delivery system), export each exhibit as a text-searchable PDF, and split any long employment records into separate files so a single scanned record doesn't blow past the limit.
What exhibits come up most in a Washington employment law case?
Employment Law matters in Washington typically turn on employment records, personnel files, communications, plus whatever case-specific records the dispute calls for. Washington's Evidence Rule 904 admits documents without live testimony if opposing counsel gets 30 days' notice and doesn't object within 14 days. Stamp them all inside ExhibitPrep using the matching plaintiff or defense template, so every exhibit in the production carries a consistent, consistent exhibit mark before it goes to opposing counsel.
Can I stamp a large employment law production for Washington courts?
Yes. The Day Pass ($14.99) gives you unlimited stamping for 24 hours, which covers hundreds of exhibits in a single employment law case. Processing runs entirely in your browser, so your Washington case files never leave your computer. That matters here because e-filing upload caps (Confirm the limit for the intended delivery system) often force a large production into multiple separate uploads.
Related Resources
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ExhibitPrep formats documents; it does not provide legal advice or filing approval. Some guidance remains unverified. Citations support only their stated claims and scope. Review the finished files against current court instructions and case orders before filing. Check requirements and the finished PDF before filing.