Paralegal's Guide to Exhibit Stamping:
Final Exhibits vs Alternatives
Comparing exhibit stamping tools from a paralegal's perspective: batch processing, IT requirements, Mac support, and workflow features that matter.
What Paralegals Need from Exhibit Stamping Software
Batch Processing
Stamp 50+ documents at once with automatic sequential labeling
Multiple Templates
Plaintiff, Defendant, Joint, Deposition, Arbitration templates
Auto TOC Generation
Automatically create Table of Contents when combining exhibits
Trial Binder Mode
Per-exhibit page numbering (A-1, A-2, B-1) for court binders
No IT Installation
Start using immediately without IT approval or software install
Mac Support
Works natively on Mac without virtualization software
IT Considerations for Law Firms
Many law firms have strict IT policies around software installations. Here's how the options compare for IT compliance.
| IT Aspect | Final Exhibits | ExhibitPrep |
|---|---|---|
| Installation Required | Yes - Windows desktop app | No - runs in browser |
| IT Approval Needed | Typically yes (software install) | Usually no (website access) |
| Updates | Manual updates by user/IT | Automatic (always latest) |
| Multi-User Licensing | Per-seat licenses required | Pay-per-use (no seats) |
| Data Location | Local machine only | Local browser (no upload) |
| Platform Support | Windows 10+ only | Any modern browser |
Feature Comparison
| Feature | Final Exhibits | ExhibitPrep |
|---|---|---|
| Batch stamping (50+ docs) | ||
| Works on Mac | ||
| No installation required | ||
| Case profiles | ||
| Automatic TOC | ||
| Trial Binder Mode | ||
| Correction tape | ||
| Slipsheet generation | ||
| Combined PDF output | ||
| Client-side privacy | ||
| Pay-per-use option | ||
| 26 legal templates |
Paralegal Workflow Comparison
Final Exhibits Workflow
- 1Request IT approval for installation
- 2Install on Windows workstation
- 3Load documents into software
- 4Configure and apply stamps
- 5Export stamped files
Works only on the installed workstation
ExhibitPrep Workflow
- 1Open browser (any device)
- 2Upload documents (processed locally)
- 3Select template and configure
- 4Preview and download stamped files
Works from any device—office, home, or mobile
Pricing Options for Law Firms
Final Exhibits
Per seat, annual subscription
- Volume discounts (5+ seats)
- No pay-per-use option
- License per workstation
ExhibitPrep
Pay-per-use or monthly subscription
- $4.99 single use (unlimited docs)
- $9.99 24-hour Day Pass
- $39.99/mo unlimited
The honest take
Final Exhibits is a proven tool that many law firms have used since 2017. If your firm is Windows-only, has flexible IT policies, and stamps exhibits frequently, the case profiles feature for saving settings across matters is genuinely useful.
But if your firm has Mac users, strict IT policies around installations, or needs paralegals to work from multiple locations/devices—ExhibitPrep's browser-based approach eliminates those friction points. The automatic TOC generation and Trial Binder Mode are features many paralegals wish Final Exhibits had.
Document Confidentiality
Client Files Stay on Your Device
ExhibitPrep processes all PDFs locally in your browser. Client documents—including privileged communications, medical records, and confidential business information—are never uploaded to any server. Both Final Exhibits and ExhibitPrep keep your files private.
Try ExhibitPrep—No Installation
Open your browser, upload your exhibits, and start stamping. No IT approval, no software installation, no platform restrictions.
Try ExhibitPrep FreeFree to preview • Works on Mac, Windows, iPad • No installation required
Frequently Asked Questions
What is the best exhibit stamping software for paralegals?
The best exhibit stamping software for paralegals depends on your firm's needs. Final Exhibits ($70-95/year) is excellent for Windows-only firms with high-volume needs and case profiles. ExhibitPrep ($4.99/use) is better for firms with Mac users, IT restrictions on installations, or paralegals who need to work from multiple devices.
Does Final Exhibits require IT approval to install?
Yes. Final Exhibits is desktop software that requires installation on Windows 10 or later. Many law firms require IT approval for software installations. ExhibitPrep is browser-based and requires no installation—paralegals can use it immediately without IT involvement.
Can paralegals use Final Exhibits on Mac?
No. Final Exhibits is Windows-only software. Paralegals using Mac must either use Parallels Desktop to run Windows virtually ($129/year additional cost) or use a browser-based alternative like ExhibitPrep, which works natively on Mac, Windows, and iPad.
What exhibit stamping features do paralegals need most?
Paralegals typically prioritize: (1) Batch processing for stamping multiple documents quickly; (2) Multiple templates for plaintiff/defendant exhibits; (3) Ability to combine exhibits with Table of Contents; (4) Sequential numbering/lettering; (5) IT-friendly deployment (no installation required for browser-based tools).
How does ExhibitPrep compare to Final Exhibits for paralegals?
ExhibitPrep offers advantages for paralegals: cross-platform support (Mac, Windows, iPad), no IT installation required, automatic TOC generation, and Trial Binder Mode. Final Exhibits offers case profiles for saving settings across matters and correction tape. Choose based on your firm's platform needs and IT policies.