Legal Document Stamping
Professional stamping for legal documents—exhibits, attachments, appendices, and more. Desktop software costs hundreds and requires installation. ExhibitPrep delivers professional results instantly in your browser, with complete confidentiality.
You need documents stamped for a filing tomorrow...
Desktop software requires IT installation. Manual stamping takes hours. Using physical stamps on printed copies isn't acceptable for e-filing. Meanwhile, your deadline isn't moving.
Legal Documents That Require Stamping
Different legal contexts require different document labeling conventions. ExhibitPrep provides templates for every situation.
Trial Exhibits
Documents presented at trial. Labeled sequentially (Exhibit A, B, C or 1, 2, 3) by party. Plaintiff uses numbers, defendant uses letters in most jurisdictions.
Examples: Contracts, photos, medical records, emails
Deposition Exhibits
Documents marked during depositions. Include deponent name and deposition date. May be pre-marked or marked during testimony.
Examples: Prior correspondence, corporate records, photographs
Motion Attachments
Supporting documents filed with motions. Often labeled "Attachment" or "Appendix" followed by letter/number. Must match references in motion text.
Examples: Declarations, prior orders, cited cases
Discovery Documents
Documents produced in discovery. May use Bates numbering in addition to exhibit labels. Production sets should maintain consistent formatting.
Examples: Document productions, interrogatory responses
Hearing Exhibits
Documents for court hearings (not trials). Same labeling conventions as trial exhibits. May be pre-marked or marked by clerk.
Examples: Financial statements, property records, reports
Administrative Records
Documents for administrative proceedings. Agencies may have specific labeling requirements. Check agency rules for format requirements.
Examples: Applications, correspondence, agency decisions
Professional Stamping Standards
Professional Standards
- Use consistent stamp placement across all documents
- Include case number on every exhibit stamp
- Match party designation to your client's role
- Use sequential numbering without gaps
- Verify stamps are legible on all page backgrounds
- Check local rules for specific requirements
Common Mistakes
- Stamps that obscure document content
- Inconsistent placement from page to page
- Skipping numbers in the sequence (A, B, D...)
- Using wrong party designation (Plaintiff on Defendant docs)
- Stamps that are too small to read when printed
- Different formatting within the same exhibit set
Ethics & Confidentiality
Legal documents contain privileged and confidential information. ExhibitPrep is designed with attorney ethics obligations in mind.
Local Processing
Documents are processed entirely in your browser. Files never upload to external servers.
Privilege Protected
No third-party access means no additional ethical considerations under Model Rule 1.6.
Document Integrity
Stamps are added as a visual layer—original content remains completely intact.
Time & Cost Comparison
| Method | Time (25 docs) | Cost | Confidential? |
|---|---|---|---|
| ExhibitPrep | 3-5 minutes | $9.99 Day Pass | |
| Adobe Acrobat Pro | 15-30 minutes | $22.99/month | |
| Manual (Word/PDF) | 75-125 minutes | Staff time (~$40+) | |
| Litigation Support | Same day turnaround | $2-5 per page |
Common Questions About Legal Document Stamping
What types of legal documents can be stamped?
Any PDF document used in legal proceedings can be stamped: trial exhibits, deposition exhibits, motion attachments, discovery documents, hearing exhibits, contracts, emails, photographs, medical records, financial statements, and corporate records. ExhibitPrep handles all standard legal document formats while maintaining document integrity.
Is document stamping compliant with attorney ethics rules?
Yes. ExhibitPrep processes all documents entirely in your browser—files never upload to external servers. This preserves attorney-client privilege and meets confidentiality obligations under Model Rule 1.6. No third-party access means no additional ethical considerations for client document handling.
Can I add custom text like case numbers and court captions?
Absolutely. ExhibitPrep supports customizable stamps with case numbers, court names, party designations, exhibit labels, and dates. You can create stamps matching your jurisdiction's requirements while maintaining professional formatting standards.
What is the difference between exhibits, attachments, and appendices?
Exhibits are evidentiary documents presented at trial or hearings. Attachments are documents filed with motions or pleadings. Appendices are supplemental documents in appeals or transactional matters. Each requires appropriate labeling conventions—ExhibitPrep provides templates for all three document types.
Do stamped documents work with e-filing systems?
Yes. Stamps are permanently embedded in the PDF, not overlaid. Stamped documents work with all major e-filing systems including CM/ECF (federal), File & ServeXpress, Odyssey, and state-specific portals. The embedded stamps maintain searchability and meet technical filing requirements.
How does ExhibitPrep maintain document integrity?
ExhibitPrep adds stamps as a visual layer without modifying underlying document content. The original text, formatting, and metadata remain intact. This preserves document authenticity while adding required identification labels—critical for evidentiary documents where integrity must be demonstrable.
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