Exhibit Labels for
Court Filings
Professional exhibit labels that meet court standards for trial exhibits, motion exhibits, and deposition exhibits. Works with federal, state, and administrative court filings.
Your motion is due tomorrow and exhibits need labels...
17 declaration exhibits need consistent labeling
E-filing deadline is 5pm and it's already 2pm
Manual labeling in Acrobat takes too long
Labels need to match references in your brief
Exhibit Labels for Every Filing Type
Trial Exhibits
Evidence presented at trial
Common Examples:
- Documentary evidence
- Photographs
- Medical records
- Contracts
Motion Exhibits
Supporting documents for motions
Common Examples:
- Declaration exhibits
- Summary judgment evidence
- Discovery responses
- Deposition excerpts
Deposition Exhibits
Documents marked during depositions
Common Examples:
- Documents shown to witness
- Exhibits marked during questioning
- Prior statements
Hearing Exhibits
Evidence for motion hearings
Common Examples:
- Temporary restraining orders
- Preliminary injunctions
- Status conferences
What to Include in Exhibit Labels
Required Elements
- 1Exhibit Identifier
Number (1, 2, 3) or letter (A, B, C)
- 2Party Designation
"Plaintiff's" or "Defendant's" (if required)
Optional Elements
- +Case Number
Court case or docket number
- +Deposition Info
Deponent name and date (for deposition exhibits)
E-Filing Compatible Labels
Works With All Major E-Filing Systems
ExhibitPrep creates PDFs with permanently embedded labels that survive e-filing upload and conversion. Compatible with:
Court Filing Exhibit Labels: Dos and Don'ts
DO
- Use consistent label format throughout filing
- Match exhibit numbers to brief references
- Include party designation when required
- Create an exhibit index for multiple exhibits
- Place labels consistently (same position each time)
DON'T
- Use different label styles within same filing
- Reference exhibits by number not in labels
- Skip numbers in sequence (1, 2, 4 without 3)
- Use temporary annotations that disappear in e-filing
- Place labels over important document content
Prepare Filing Exhibits Faster
| Method | Time (20 exhibits) | Cost |
|---|---|---|
| Adobe Acrobat (manual) | 45-90 minutes | $22.99/month |
| Paralegal services | 30-60 minutes | $50-150 per filing |
| Desktop litigation software | 20-30 minutes | $100-300/month |
| ExhibitPrep | 5-10 minutes | $4.99 or $14.99/day |
Filing Deadline Approaching?
Label all your exhibits in minutes, not hours. Upload your documents, apply consistent labels, and download e-filing ready PDFs. No account required. Preview free—pay only when you download.
Frequently Asked Questions
What information should court exhibit labels include?
Court exhibit labels should include: the exhibit identifier (letter or number), party designation if required (e.g., "Plaintiff's Exhibit 1"), and optionally the case number or court caption. Most courts require the exhibit identifier at minimum. Some courts require party designation to distinguish between plaintiff and defendant exhibits. ExhibitPrep offers 26 templates covering all common label formats and allows customization of each element.
Are there different label requirements for different courts?
Yes. Federal courts follow the Federal Rules of Civil Procedure and Federal Rules of Evidence, with additional local rules varying by district. State courts have their own requirements—California uses CRC 3.1110, Texas has different conventions. Administrative proceedings, arbitrations, and depositions may have additional variations. ExhibitPrep offers multiple format options to match any court's requirements, and you can preview before downloading to ensure compliance.
Can I use these labels for electronic court filings?
Yes. ExhibitPrep produces PDFs with embedded exhibit labels that are compatible with all major e-filing systems including CM/ECF (federal), Odyssey File & Serve, File & ServeXpress, and state-specific portals. The stamps are permanently embedded in the PDF—they won't disappear during upload or conversion. The output meets technical requirements for e-filing including searchable text and proper PDF formatting.
What's the difference between trial exhibits and motion exhibits?
Trial exhibits are documents introduced as evidence during trial and become part of the trial record. Motion exhibits support legal arguments in motions (e.g., summary judgment exhibits, declaration exhibits) and may or may not be admitted at trial. Both require proper labeling, but motion exhibits are typically attached to declarations or briefs. ExhibitPrep handles both types with appropriate labeling options.
How do I label exhibits for a motion with multiple declarations?
For motions with multiple declarations, each declaration may have its own exhibits. Common approaches: (1) Sequential numbering across all declarations (Exhibit 1-20), (2) Declaration-specific labels (Smith Decl. Ex. A, Jones Decl. Ex. A), or (3) Nested numbering (Ex. 1A, 1B for Smith; Ex. 2A, 2B for Jones). Check your court's local rules for preferred format. ExhibitPrep supports all these labeling schemes.
Should I create an exhibit index for my filing?
Yes, for filings with multiple exhibits, an exhibit index helps the court navigate your documents. Many courts require exhibit lists for trial but also appreciate them for motion practice. ExhibitPrep can generate an automatic table of contents when you combine exhibits into a single PDF. This serves as your exhibit index and includes page numbers for quick reference.
Related Resources
Create Your Exhibit Labels Now
Professional exhibit labels for any court filing. E-filing compatible, court-compliant formatting, ready in minutes.
Start Labeling Exhibits →ExhibitPrep is a document preparation tool. This guide is for informational purposes only and does not constitute legal advice. Verify exhibit requirements with your specific court or jurisdiction.