Fix Duplicate Exhibit Labels Automatically

Prevent court rejection with real-time duplicate detection. ExhibitPrep automatically identifies conflicting labels and fixes them in one click—no manual checking required.

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The Duplicate Label Crisis

You've spent hours preparing 50 trial exhibits. You e-file your motion at 11:45pm on the deadline. The next morning, the court clerk emails:

"Filing rejected. Exhibits 12 and 23 both labeled 'Exhibit 12'. Please correct and re-file."

Now you have to:

×Manually review all 50 exhibits to find the duplicate (15+ minutes)
×Re-stamp the corrected exhibit (5 minutes)
×Re-submit the entire filing package (10 minutes)
×Explain the delay to the judge (embarrassing)
×Hope you haven't missed the deadline (stressful)

Duplicate labels are the #1 cause of exhibit filing rejections. Don't let a simple numbering error derail your case.

Why Duplicate Labels Happen

Manual Entry Errors

When stamping 50+ exhibits manually, it's easy to lose count and accidentally re-use a number. "Did I already use Exhibit 15? Let me check... no, I'll just use 15 again." Result: Two Exhibit 15s.

Filename Confusion

You name files "Exhibit_A.pdf" and "Exhibit-A.pdf" thinking they're different. ExhibitPrep treats both as "Exhibit A" when stamping. Result: Duplicate labels from similar filenames.

Copy-Paste Mistakes

You copy Exhibit 10's label to Exhibit 11 intending to change "10" to "11", but forget to edit it before stamping. Result: Both labeled "Exhibit 10".

Last-Minute Additions

You've stamped Exhibits 1-30, then add 5 more documents later. You forget you already used "Exhibit 5" and accidentally reuse it for the new document. Result: Two Exhibit 5s in your final set.

ExhibitPrep's Automatic Duplicate Detection

ExhibitPrep scans all your exhibit labels in real-time and flags duplicates before you stamp. No manual checking. No court rejection risk.

Real-Time Detection

As soon as you assign a label, ExhibitPrep checks if it already exists. Duplicate labels instantly display a red warning border and alert icon.

One-Click Auto-Fix

Click "Auto-fix" to renumber all exhibits sequentially (A, B, C or 1, 2, 3). Eliminates all duplicates in seconds, even in 100+ exhibit sets.

Prevention Mode

Use auto-labeling (A-Z or 1-100) when uploading to prevent duplicates entirely. Sequential assignment ensures every label is unique from the start.

How to Fix Duplicate Labels in 4 Steps

Upload Documents and Assign Labels

Upload your PDF documents to ExhibitPrep. Assign labels manually by typing into each label field, or use auto-labeling for quick sequential assignment.

Tip: For large sets (20+ documents), use auto-labeling from the start to prevent duplicates entirely.

Identify Duplicates (Red Warning Indicators)

ExhibitPrep automatically detects duplicate labels and displays them with red warning borders and alert icons. Scroll through your exhibit list to see which labels are duplicated.

Example: If both "Contract.pdf" and "Invoice.pdf" are labeled "Exhibit 5", both will show red warnings.

Click "Auto-Fix: Renumber All Exhibits Sequentially"

Click the "Auto-fix" button (appears when duplicates are detected). ExhibitPrep will renumber all exhibits sequentially (A, B, C or 1, 2, 3) in the order they appear, eliminating all duplicates instantly.

Note: This replaces ALL labels with sequential numbering. If you have custom labels (like "Exhibit A-1"), edit duplicates manually instead.

Verify Corrected Labels Before Stamping

Review the renumbered exhibits to ensure they're in the correct order. All red warnings should disappear. Once verified, proceed to stamping—no more duplicate risk.

Success: Green checkmarks replace red warnings once all duplicates are resolved.

Best Practices to Avoid Duplicates

Use Auto-Labeling for Large Sets

For 20+ exhibits, use auto-letter (A-Z) or auto-number (1-100) modes from the start. Sequential assignment prevents duplicates entirely and saves time vs. manual labeling.

Check for Duplicates Before Finalizing

Before stamping, scroll through all exhibits to ensure no red warning indicators appear. This final check takes 10 seconds and prevents court rejection.

Save Exhibit List for Record-Keeping

After stamping, download the exhibit list showing all labels. Keep this with your case file for quick reference if questions arise later about exhibit numbering.

Manual Checking vs. Automatic Detection

Method	Manual Checking	ExhibitPrep Auto-Detection
Time to Check 50 Exhibits	15-20 minutes (review each label)	✓ Instant (real-time detection)
Accuracy	80-90% (easy to miss duplicates)	✓ 100% (computer-verified)
Fix Method	Manually re-stamp each duplicate (5 min each)	✓ One-click auto-fix (30 seconds)
Risk of Court Rejection	10-20% (human error)	✓ 0% (guaranteed unique labels)
Works for 100+ Exhibits	Impractical (30+ minutes)	✓ Yes (scales to unlimited)

Never Get Rejected for Duplicate Labels Again

Upload your exhibits, let ExhibitPrep detect duplicates automatically, and fix them with one click. See warnings before you pay—only buy if perfect.

Try Duplicate Detection Free

See all warnings in preview • No credit card required • Fix 100 exhibits in 30 seconds

Frequently Asked Questions

Why do courts reject duplicate exhibits?

Courts reject filings with duplicate exhibit labels because they create confusion in the record. If two documents are both labeled "Exhibit 5", the judge cannot tell which exhibit you are referencing during argument or in your brief. This ambiguity can lead to evidentiary rulings being overturned on appeal. Most courts have strict rules requiring unique, sequential exhibit labels.

How do I fix duplicate labels?

ExhibitPrep detects duplicates automatically and highlights them with red warning badges. Click the "Auto-fix" button to renumber all exhibits sequentially (A, B, C or 1, 2, 3), eliminating all duplicates in one click. Alternatively, manually edit each duplicate label to ensure uniqueness before stamping.

Can ExhibitPrep prevent duplicates automatically?

Yes! Use the auto-labeling modes (auto-letter A-Z or auto-number 1-100) when uploading multiple documents. These modes assign sequential labels automatically, preventing duplicates entirely. This is the recommended approach for large exhibit sets (20+ documents).

What if I have 100+ exhibits?

ExhibitPrep handles large exhibit sets easily. The auto-labeling system continues beyond Z (using AA, AB, AC...) or beyond 100 (using 101, 102, 103...). Duplicate detection works on unlimited exhibits, and the auto-fix feature renumbers thousands of exhibits in seconds.

Does auto-fix preserve my custom labels?

No. The auto-fix feature renumbers ALL exhibits sequentially to ensure no duplicates remain. If you have custom labels you want to preserve (like "Exhibit A-1" for sub-exhibits), manually edit only the duplicate labels rather than using auto-fix. ExhibitPrep will show you exactly which labels are duplicated.

How do I know if duplicates exist?

ExhibitPrep automatically scans all labels in real-time. Files with duplicate labels display a red warning border and an alert icon. The warning persists until you fix the duplication manually or use the auto-fix button. You cannot proceed to stamping without resolving duplicates.