Courtesy Copy
An additional copy of a filed document provided to the judge's chambers when local rules or the judge's procedures call for one.
What You Need to Know
A courtesy copy is an additional working copy supplied as directed by the court. Check the judge’s current instructions for whether one is needed, its format, recipients, delivery method, and deadline. Supplying a courtesy copy does not replace filing the required documents.
Put this into practice
Use the step-by-step help to prepare and check your files. Definitions explain the terms; the rules and orders for your matter determine what is required.
Choose what to downloadRelevant Practice Areas
Frequently Asked Questions
When do I need to provide a courtesy copy to the judge?
Check the applicable local rules, judge’s standing orders, and any direction in your case. Requirements may depend on filing type or size, but there is no single page-count threshold to apply across courts.
How should I format and deliver courtesy copies?
Use the judge’s published instructions for format, tabs, binding, number of copies, delivery address or channel, and timing. Match the filed version unless an authorized correction is required. Do not assume a universal next-day delivery deadline.
Do courtesy copies go in the official court file?
A courtesy copy is generally a working copy, not a substitute for the filed version. Check the docket or filing receipt for the official submission. Follow the court’s correction procedure rather than relying on a replacement courtesy copy alone.
When It's Used
Helps judges review exhibits before hearings
Example
"Providing the judge a tabbed binder with all motion exhibits separate from the e-filed version."
References to check
Related Terms
Trial Binder
An organized collection of exhibits, pleadings, and notes prepared for use during trial. Often includes tabs for each witness and exhibit.
E-Filing
Electronic submission of legal documents to courts through online portals. Courts' e-filing rules may set file-format and naming requirements — check the court's e-filing rules.
Need to Stamp Your Exhibits?
Try ExhibitPrep's browser-based exhibit stamping tool. No installation required.
Try ExhibitPrep Free