Organize Workplace Injury Evidence for Your Hearing
Whether you were hurt on the job and filing your own claim, or you're an attorney handling dozens of workers' comp cases, the evidence matters. Incident reports, medical records, pay stubs, IME reports, injury photos -- all labeled and ready for the judge.
- State workers' compensation statutes govern claim procedures, benefit calculations, and hearing rules in each jurisdiction.
- The Longshore and Harbor Workers' Compensation Act (33 U.S.C. § 901 et seq.) covers maritime and harbor workers under a separate federal system.
- OSHA's recordkeeping standard (29 C.F.R. § 1904) requires employers to log workplace injuries and illnesses on Form 300, which can be subpoenaed as an exhibit.
- Average weekly wage (AWW) is typically calculated from the 52 weeks of earnings before the injury, including overtime and bonuses.
- Independent medical exams (IMEs) requested by the insurer often contradict treating physician opinions, making side-by-side exhibit organization important for the judge.
- Employers must file a First Report of Injury within deadlines that vary by state -- commonly 7 to 10 days -- creating a document that becomes a foundational exhibit.
- ExhibitPrep processes medical records, pay stubs, and injury photos entirely in the browser. Nothing is uploaded to external servers.
Preview free -- pay only when you download. $4.99 per session.
For injured workers and workers' comp attorneys
For injured workers
Your claim got denied, or the insurer's doctor says you're fine when you're not. Now you need to present your side at a hearing. That means organized evidence.
- Label medical records and pay stubs as numbered exhibits
- Organize treating physician records separately from the IME report
- Include injury photos and pain diary entries as exhibits
- Build a combined binder the judge can follow
For workers' comp attorneys
Fifteen open claims. Medical records from four providers per case. Wage documentation going back two years. The ALJ expects everything numbered and indexed.
- Batch stamp hundreds of medical record pages in one session
- Combine treating records, IME reports, and wage docs into a single binder
- Use "Claimant's Exhibit" or "Respondent's Exhibit" prefixes
- Generate a table of contents the judge can reference quickly
Workers' Compensation Evidence Types
Incident and injury reports
- Employer incident report
- First report of injury
- OSHA 300 log entries
- Witness statements
Medical records and IME reports
- Treating physician records
- Independent medical exam (IME) report
- Diagnostic imaging (X-ray, MRI, CT)
- Work restriction and MMI letters
Wage and employment documentation
- Pay stubs and time records
- W-2 forms and tax returns
- Job description and duties
- Light-duty or return-to-work offers
Injury photos and pain diary
- Dated injury photographs
- Pain diary or symptom journal
- Before-and-after activity photos
- Medication logs
Employer correspondence
- Denial and utilization review letters
- Emails with HR or supervisor
- Accommodation request responses
- Termination or discipline notices
Vocational rehab records
- Vocational rehabilitation evaluations
- Transferable skills analysis
- Retraining program documentation
- Labor market surveys
Medical records, pay stubs, and injury photos stay on your device
ExhibitPrep runs entirely in your browser. Nothing is uploaded. No server storage, no cloud processing, no third-party access. That matters when you're working with sensitive medical and financial records from a workplace injury claim.
When you might not need ExhibitPrep
If you have a straightforward claim with one injury and one treating doctor, the insurer may not dispute it. But if you're fighting a denied claim, dealing with an IME that contradicts your treating physician, or calculating a complex benefit rate, presenting 20+ documents in numbered order shows the judge you've done the work.
How it works
Collect your injury documentation
Gather the first report of injury, medical records, IME report, pay stubs, and any insurer correspondence. Request the complete claim file from the carrier.
Upload and organize
Drag and drop everything into ExhibitPrep. Arrange medical records chronologically, then wage documentation, then correspondence.
Apply exhibit stamps
Choose your label format -- sequential numbers, letters, or party-specific prefixes like "Claimant's Exhibit." Add exhibit titles for the table of contents.
Download for the hearing
Export stamped exhibits as individual files or a combined binder with a table of contents for the ALJ or workers' compensation board.
Batch stamp workers' comp exhibits
Watch how to stamp multiple medical records and hearing documents at once.
Free workers' comp exhibit checklist
Covers incident reports, medical records, wage documentation, employer correspondence, and vocational rehab records. Track which documents you've collected and which you still need.
Get your hearing exhibits ready
Document every doctor visit, every missed workday, every medication. Upload your records and stamp them in minutes. $4.99 per session.
Workers' compensation hearing FAQ
What documents do I need for a workers compensation hearing?
A workers compensation hearing typically requires the first report of injury, all treating physician records, independent medical exam (IME) reports, pay stubs or wage statements for average weekly wage calculation, the employer incident report, work restriction letters, and any denial or utilization review letters from the insurance carrier. If your claim was denied, include the denial letter and your petition for benefits.
How do I organize medical records when the IME contradicts my treating doctor?
Keep treating physician records in their own section, organized chronologically from the date of injury forward, and place the IME report in a separate labeled section rather than interspersing the two. Group diagnostic imaging (X-rays, MRIs, CT scans) together, and put work restriction letters and return-to-work clearances in their own section. A judge comparing conflicting opinions needs to flip between two clearly labeled sets, not hunt through a merged pile.
What is an independent medical exam (IME) and why does it matter for my exhibits?
An IME is an evaluation requested by the insurance carrier, conducted by a physician who has not treated you, covering causation, maximum medical improvement (MMI), impairment rating, and work restrictions. IME reports frequently contradict treating physician opinions on one or more of those points, which is exactly why presenting both sets of records as separately labeled exhibits — rather than one combined stack — helps the judge see the disagreement clearly.
Do my pay stubs and medical records get uploaded anywhere?
No. ExhibitPrep processes everything in the browser using pdf-lib and pdfjs-dist. Medical records, pay stubs, injury photos, and other workers' comp documents stay on your device from upload through download — nothing is transmitted to a server.
How is average weekly wage calculated, and what exhibits does it require?
Average weekly wage (AWW) is typically your total earnings in the 52 weeks before the injury divided by 52, including overtime, bonuses, and concurrent employment. You'll need pay stubs, W-2 forms, or employer wage statements as supporting exhibits. Some states use a different calculation period or include fringe benefits, so check your state's workers' compensation statute before finalizing the number.
Can I use ExhibitPrep for a workers comp appeal, not just the initial hearing?
Yes. Upload the original hearing decision, any new medical evidence, updated wage documentation, and carrier correspondence. ExhibitPrep stamps everything with sequential exhibit numbers and combines it into a single PDF binder with a table of contents for the appeals board or reviewing court.
Related resources
Workers Comp Exhibit Checklist
Free document checklist for hearings
Pro Se Workers Comp Guide
Prepare exhibits without an attorney
Employment Discrimination Exhibits
Related workplace claims
Insurance Dispute Exhibits
Denied claim evidence organization
Batch Exhibit Stamping
Stamp multiple documents at once
Trial Binder Mode
Create binders with table of contents